Projects Administrator and Planning & Zoning Coordinator

City of Bloomfield•Bloomfield, NM

1d•Hybrid

About The Position

The City of Bloomfield is seeking an enthusiastic and detail-oriented Projects Administrator & Planning and Zoning Coordinator to help secure funding for critical projects and support responsible growth throughout the city. This unique position offers the opportunity to work at the intersection of community planning, infrastructure improvement, grant administration, and public service. The role involves securing funding for capital improvements, supporting community development initiatives, coordinating planning and zoning activities, and collaborating with various stakeholders. The position is approximately 50% Special Projects & Grant Administration and 50% Planning, Zoning & Community Development.

Requirements

High school diploma or GED plus two (2) years of specialized training or experience in grant administration, project coordination, procurement, planning and zoning, municipal administration, or a related field; OR Associate degree or coursework in planning and zoning, public administration, business administration, construction management, or a related field (preferred); OR An equivalent combination of education and experience.
Knowledge of office administration, records management, and customer service principles.
Proficiency with Microsoft Office Suite, Adobe Acrobat, and standard office technologies.
Understanding of grants management, project coordination, procurement, planning and zoning, or municipal operations.
Ability to interpret ordinances, regulations, policies, and grant requirements.
Strong organizational, analytical, and problem-solving skills.
Excellent written and verbal communication abilities.
Ability to manage competing priorities and meet deadlines.
Valid New Mexico Driver's License.
Ability to obtain and maintain a Notary Public commission, if required.

Nice To Haves

Associate degree or coursework in planning and zoning, public administration, business administration, construction management, or a related field.

Responsibilities

Research and pursue federal, state, tribal, and private funding opportunities.
Prepare grant applications, budgets, and supporting documentation.
Assist with grant management from application through closeout.
Track funding opportunities, reporting deadlines, and project schedules.
Coordinate procurement activities in compliance with City policies and the New Mexico Procurement Code.
Monitor budgets, reimbursements, expenditures, and grant compliance requirements.
Coordinate with consultants, engineers, contractors, architects, surveyors, and funding agencies.
Prepare reports, presentations, correspondence, and project documentation for leadership and governing bodies.
Support the development of scopes of work, budgets, funding strategies, and capital improvement initiatives.
Coordinate the review and processing of planning, zoning, subdivision, and development applications.
Provide customer service to residents, property owners, developers, and business owners.
Assist with development reviews and ensure compliance with City regulations and ordinances.
Support code enforcement tracking and compliance activities.
Prepare public notices, staff reports, and meeting materials.
Present routine planning and zoning matters before the Planning Commission and City Council.
Maintain planning and zoning records, maps, files, and databases.
Assist with ordinance updates, comprehensive planning efforts, and long-range community development initiatives.
Maintain records, schedules, databases, and departmental files.
Prepare agendas, minutes, reports, and correspondence.
Assist with public information and website updates.
Cross-train with other administrative staff and provide support as needed.