Project Technician

Southwestern College•National City, CA

2d•Onsite

About The Position

The Project Technician is a journey-level technical classification assigned to a grant-funded or limited-term position. Under the direction of an assigned supervisor, the technician provides technical and program support, administrative assistance, and complex secretarial and clerical services for an assigned program area. The role independently handles a broad range of duties and requires thorough knowledge of the program area and office procedures, with guidance generally provided for new or unusual situations. The technician supports administrators, faculty, and staff; acts as a liaison with students, the public, District personnel, and community officials; and helps plan, coordinate, and implement office operations and activities. Depending on the assignment, duties may include arranging orientations, conducting initial client assessments, coordinating counseling schedules and training, and supporting grant budgets, accounts, applications, and reports. This is a non-telecommuting position performed primarily in a standard office setting. The anticipated employment start is January 2027, pending Governing Board approval. Successful candidates may be assigned to any of the District’s campus sites: Chula Vista, Crown Cove, National City, Otay Mesa, and/or San Ysidro.

Requirements

Two years of college with major coursework in public administration, business administration, office automation, or a related field, or an equivalent combination as described in the posting.
Three years of increasingly responsible program, technical, and clerical support experience.
Ability to understand, interpret, and apply office policies, procedures, and relevant laws and regulations.
Ability to perform responsible program and technical support and complex administrative and secretarial duties using independent judgment and initiative.
Ability to organize office operations, set priorities, analyze problems, identify solutions, and manage work to meet schedules and changing deadlines.
Ability to handle sensitive information and records confidentially and with discretion.
Ability to research, compile, analyze, and interpret data and prepare administrative, financial, and other reports and correspondence.
Ability to maintain complex files and records, manage budgets, and operate office equipment and computer applications including word processing, spreadsheets, and databases.
Strong oral and written communication, interpersonal, customer service, and public-relations skills.
Ability to work independently, manage interruptions and frequent public contact, and establish effective working relationships.
Ability to work sensitively and effectively with diverse community college students and employees.
Foreign degrees require evaluation by a professional association that is a member of NACES, with the evaluation submitted with the application.
A valid California driver’s license and safe driving record may be required for some assignments.

Nice To Haves

A valid California driver’s license and safe driving record may be required for some assignments.

Responsibilities

Participate in administering the assigned office and provide technical, program, administrative, secretarial, and clerical support.
Assist the supervisor and consultants with reporting requirements, functional responsibilities, and research objectives.
Organize District, college, or program-area functions and activities; serve as a liaison with staff, the public, and District personnel; and represent the program at meetings and special events.
Use electronic technology to manage correspondence, calendars, schedules, and appointments; arrange meetings and travel; coordinate with staff and programs; and process travel, conference, and in-service paperwork.
As assigned, schedule and arrange faculty, student, or client orientations.
As assigned, conduct initial client assessment interviews, refer clients to appropriate providers, or schedule counseling services.
As assigned, coordinate counselor hours and locations and schedule counselor training.
Support budget and bookkeeping functions for special project grants, including setting up and monitoring accounts and activities and meeting grant timelines.
Draft and distribute grant-related correspondence and compile, package, and mail grant applications and project reports by required deadlines.
Independently coordinate specialized functions or projects, including planning and implementing special events, and ensure timely, accurate work.
Use independent judgment to develop and provide recommendations, suggestions, or information as appropriate.
Answer telephones and respond to questions and requests from staff, students, and the public, interpreting relevant policies and procedures when needed.