Project Support Specialist

Apex Companies • Walla Walla, WA

2d • Onsite

About The Position

Apex Companies LLC is seeking a highly motivated administrative professional to provide both office administrative support and project support for a variety of departments within our Vancouver, Washington office. The ideal candidate will have demonstrated experience in providing excellent customer service and taking initiative to fulfil a variety of responsibilities. Project/Office Support Specialist Location: Walla Walla, WA Employment Type : Full-time Role Purpose: To act as the "bridge" between the technical teams and the administrative/financial side of the business.

Requirements

• GED or HS Diploma required
• 2+ years of relevant experience
• High degree of professionalism.
• Excellent written and verbal communication skills
• Proficient with MS Office/Excel (PowerPoint is a plus)

Nice To Haves

• Experience performing GL accounting and financial reporting
• Highly organized and strong attention to detail
• Independent thinker/self-motivated
• Familiarity with one or more accounting operating systems.
• Deltek Vision experience is highly desired.

Responsibilities

• Take initiative in learning project coordination and project support tasks.
• Prepare and support project-related administrative tasks.
• Assemble and produce project documents (electronic and hard copies).
• Sample management - data entry including database management.
• Organize and maintain field equipment room.
• Assist in tracking project timelines and deliverables to help ensure on-time completion.
• Maintain accurate records, files, and project data in internal systems and shared platforms.
• Familiarity with contracts to review for accuracy, consistency, and formatting.
• Manage office mail, deliveries, supplies, and kitchen inventory.
• Maintain cleanliness in shared office spaces and coordinate office maintenance promptly with office manager.
• Organize, plan, and lead office events to promote comradery and coordinate with other offices for company events.
• Coordinate with office Green Team regarding office initiatives and creative Green Team opportunities.
• Support communication to help coordinate activities, equipment, and resources across departments.
• Identify opportunities to improve administrative processes and project documentation workflows.

Benefits

• We believe in equality for all and celebrate the diversity and differences of our employees, customers, and communities. We do not discriminate based on gender, race or color, ethnicity or national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, or any other applicable characteristics protected by law.
• Apex aims to make apexcos.com accessible to all users. If you have a disability or special need that requires accommodation to navigate our website or complete the application process, please contact [email protected] or [phone]. Likewise, feel free to reach out to us if you would like to view or discuss Apex policy related to equal employment opportunity or have any related concerns. EO/AA/VEV/Disabled Employer

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED