Project Support Specialist - NASA Goddard

ASRC Federal•Greenbelt, MD

7d•$78,149 - $117,286•Onsite

About The Position

ASRC Federal AFSS is a premier provider of systems engineering, software engineering, system integration and project management support for real-time, mission-critical defense systems. We are seeking Project Support Specialist to provide intermediate level support to a NASA contract in Greenbelt, MD.

Requirements

Responsible for communicating project status and issues to customers and leadership as they arise. May be responsible for taking direction from leadership and distributing information to team members, stakeholders, and leadership quickly and efficiently.
Ability to take direction from leadership, distribute functions across a team, and keep track of structuring various tasks, employees, and policies.
Outstanding customer service skills with the ability to anticipate needs and create efficient process flows.
Must have excellent oral, written, and interpersonal communication skills.
Able to work with executive level customers and leadership.
Strong working knowledge of Microsoft Word, Excel PowerPoint, and Outlook.
Must have the ability to balance multiple priorities and produce quality work efficiently.
Ability to work on site during normal business hours.
Individual must meet government NAC and citizenship/permanent residency requirements for access to NASA GSFC. Extensive background investigation will be performed as a requirement of the job.

Responsibilities

Provide intermediate level front office support by greeting visitors and answering office telephones
Coordinate meetings/appointments/conferences and arrange for appropriate equipment
Prepare agendas, attend meetings as requested, take meeting notes and actions, and transcribe / summarize notes from meetings
Account for and prepare necessary documentation for total project travel (plan vs. actual)
Manage shared calendars for Directors, Executives, Management, and team members
Help coordinate, plan, and execute office moves to include phone moves, IT coordination, list updates, key requests, door sign requests, and excess requests
Maintain office supply inventories
Prepare, process, and coordinate approval for purchase request and other documents
Coordinate and prepare shipping documents including packages for shipping with express mail purposes
Prepare standard presentation packages for NASA Executives as well as specialty presentations to include gathering input and formatting for consistency
Develop and document internal workflows for a number of services provided by the division. This includes work instructions, cheat sheets, best practices, etc.
Prepare and route official NASA correspondence documents as per NASA standards and directives
Maintain and update electronic files, records, and data
Records Management (maintain records for required documentation) and Property Custodian (assist in inventory/tracking of branch property).
Photocopy, paginate, and bind documentation in accordance with NASA guidelines restrictions on printing and duplicating
Coordinate photographic documentation/imagery services for project hardware
Coordinate and prepare facilities maintenance work orders
Photocopy, paginate, and bind documentation in accordance with NASA guidelines restrictions on printing and duplicating
May lead others in complex assignments