Project Support Specialist - NASA Goddard
ASRC Federal•Greenbelt, MD
•Onsite
About The Position
ASRC Federal AFSS is a premier provider of systems engineering, software engineering, system integration and project management support for real-time, mission-critical defense systems. We are seeking Project Support Specialist to provide intermediate level support to a NASA contract in Greenbelt, MD.
Requirements
- Outstanding customer service skills with the ability to anticipate needs and create efficient process flows.
- Must have excellent oral, written, and interpersonal communication skills.
- Able to work with executive level customers and leadership.
- Strong working knowledge of Microsoft Word, Excel PowerPoint, and Outlook.
- Must have the ability to balance multiple priorities and produce quality work efficiently.
- Ability to work on site during normal business hours.
- Individual must meet government NAC and citizenship/permanent residency requirements for access to NASA GSFC.
- Extensive background investigation will be performed as a requirement of the job.
Responsibilities
- Provide intermediate level front office support by greeting visitors and answering office telephones
- Coordinate meetings/appointments/conferences and arrange for appropriate equipment
- Prepare agendas, attend meetings as requested, take meeting notes and actions, and transcribe / summarize notes from meetings
- Account for and prepare necessary documentation for total project travel (plan vs. actual)
- Manage shared calendars for Directors, Executives, Management, and team members
- Help coordinate, plan, and execute office moves to include phone moves, IT coordination, list updates, key requests, door sign requests, and excess requests
- Maintain office supply inventories
- Prepare, process, and coordinate approval for purchase request and other documents
- Coordinate and prepare shipping documents including packages for shipping with express mail purposes
- Prepare standard presentation packages for NASA Executives as well as specialty presentations to include gathering input and formatting for consistency
- Develop and document internal workflows for a number of services provided by the division. This includes work instructions, cheat sheets, best practices, etc.
- Prepare and route official NASA correspondence documents as per NASA standards and directives
- Maintain and update electronic files, records, and data
- Records Management (maintain records for required documentation) and Property Custodian (assist in inventory/tracking of branch property).
- Photocopy, paginate, and bind documentation in accordance with NASA guidelines restrictions on printing and duplicating
- Coordinate photographic documentation/imagery services for project hardware
- Coordinate and prepare facilities maintenance work orders
- Photocopy, paginate, and bind documentation in accordance with NASA guidelines restrictions on printing and duplicating
- May lead others in complex assignments
- Responsible for communicating project status and issues to customers and leadership as they arise.
- May be responsible for taking direction from leadership and distributing information to team members, stakeholders, and leadership quickly and efficiently.
- Ability to take direction from leadership, distribute functions across a team, and keep track of structuring various tasks, employees, and policies.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
