Project Support Specialist

Zachry Group•Omaha, NE

1d•Onsite

About The Position

Zachry Engineering Corporation (ZEC) is currently looking for a talented and self-motivated Project Support Specialist II to join our Omaha, NE office. As a Project Support Specialist Team member, you will be responsible for document control activities, including handling the flow of documentation to and from our clients.

Requirements

High School Diploma / GED
Must have 1-3 years of project support, document control or similar experience.
Must be detail orientated and be able to recognize priority of deliverables for processing.
Strong technical skills needed in the following: Adobe Acrobat, Microsoft Office Suite (SharePoint, Word, etc.) with intermediate to medium skills in Excel and Word.
Must possess excellent communication and written skills
Must have effective planning and organizational skills with the ability to work with a high degree of accuracy.
Must have problem solving skills, to strive to understand contributing factors, work to resolve complex situations with appropriate management.
Must be a self-starter and dependable.
Able to meet committed deadlines, work independently, accountable for work, maintains focus, be punctual, and good attendance.
Must be able to maintain a professional attitude and work as a team member

Nice To Haves

Associate or Bachelor’s degree
1 - 3 years of document control / project support experience in an engineering office or similar business environment
Experience with database entry or other Document Management Systems.
Aconex is a plus.
Comprehensive understanding of engineering documents and deliverables and can file accordingly.
Experience with file sharing (downloading, uploading, zip files)

Responsibilities

Provide routine administrative services in support of engineering professionals working on a project team to include:
Review correspondence, proposals, memos and emails for grammatical and formatting accuracy.
Ensure documents adhere to company formatting, revision, and quality standards.
Developing, editing and supporting presentations via Microsoft PowerPoint or other presentation software.
Receive, review, log, and distribute incoming and outgoing documentation, including drawings, specifications, RFIs, submittmits, transmittals, procedures, reports, and correspondence.
Assists with monitoring, tracking, and reporting on the status of project assignments to ensure time, cost and quality metrics are in line with the approved project plans
Maintains project record keeping system; ensure that all records management/document practices are performed in accordance with procedures, policies and SOPs.
Assist management with maintenance of document control procedures and best practices.
Perform office administration duties, including coordinating conference rooms, vehicles, and cleaning services; property management, new employee onboarding, office supply inventory and ordering, and event planning/support.
Other duties as assigned.