Project Support Manager, Construction

JLL • Chicago, IL

1d • $100,000 - $150,000 • Remote

About The Position

JLL is seeking a detail-oriented professional with combined construction and operations experience to provide management support for a healthcare account. The role combines project management coordination, vendor and procurement administration, client reporting, and team operations support in a fast-paced environment. The position is remote, associated with Chicago, Illinois, and does not provide visa sponsorship; candidates must be authorized to work in the United States without sponsorship.

Expected compensation is $100,000–$150,000 per year. Final compensation depends on factors including qualifications, location, market conditions, and internal considerations. Applications are accepted on an ongoing basis until a candidate is identified.

Requirements

• At least 3 years of experience in construction project coordination or construction operations.
• Strong administrative and operations management background.
• Advanced proficiency in Microsoft Excel, including complex spreadsheets, tracking logs, and reporting.
• Experience with project management tracking systems and financial reporting.
• Excellent organizational skills and the ability to manage multiple concurrent priorities.
• Strong attention to detail, particularly with financial data and compliance documentation.
• Professional communication skills for client and vendor interactions.
• Must be authorized to work in the United States without visa sponsorship.

Nice To Haves

• Experience with Oracle, Monday.com, or similar project tracking platforms.
• Familiarity with construction procurement processes and pay application reviews.
• Knowledge of public sector project management or healthcare facility projects.
• Experience with SharePoint administration.
• Understanding of grant management and budget compliance reporting.
• Proactive problem-solving and ability to work independently.
• Comfort with ambiguity and changing priorities.
• Strong relationship management skills across internal teams and external vendors.
• Process-oriented approach and ability to standardize and improve workflows.
• Willingness to support diverse account needs as a team player.

Responsibilities

• Maintain and update the client’s Project Implementation Plan daily.
• Track monthly project allocation timesheets and coordinate team allocation sheets.
• Manage the Invoice Tracking Log and coordinate vendor pay application reviews.
• Prepare and distribute monthly Transfer into Service (TIS) reports with Substantial Completion letters.
• Support annual Capital Planning activities alongside the Account Director.
• Update Grants vs. Actuals data for weekly portfolio check-ins.
• Manage budget transfers, deprioritization letters, and new project number requests.
• Review and process vendor pay applications daily in coordination with project managers.
• Manage vendor badging documentation and coordinate with HR Operations Contractors.
• Track vendor invoicing through Oracle, Monday.com, and the Excel Invoice Tracker.
• Prepare PO release requests in the required format for client approval.
• Maintain the Badging Log and coordinate monthly badging status meetings.
• Lead or support vendor badging and invoicing training sessions as needed.
• Monitor the Reallocation Log and vendors with outstanding invoices.
• Prepare materials for and support weekly client meetings.
• Support weekly procurement meetings and prepare reports and Contract Overview Reports.
• Prepare materials for bi-weekly portfolio reviews.
• Prepare the budget section of monthly Executive Reports by the 7th of each month.
• Manage JLL SharePoint access and ownership.
• Maintain team access to the PTO calendar.
• Review JLL invoices, project allocation timesheets, and the PTO calendar.
• Manage shared email inboxes and calendar ownership.
• Coordinate with client systems, including Oracle, Monday.com, and Client SharePoint.
• Provide ad-hoc support for team needs and special projects involving client deliverables.

Benefits

• 401(k) plan with matching company contributions.
• Comprehensive medical, dental, and vision care.
• Paid parental leave at 100% of salary.
• Paid time off and company holidays.
• Early access to earned wages through Daily Pay.
• Supportive culture and comprehensive benefits package prioritizing mental, physical, and emotional health.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed