Project Support Assistant

UCB • Atlanta, GA

2d • Hybrid

About The Position

We are looking for a Project Support Assistant who is organized, proactive, and detail‑oriented to join us in our Manufacturing team, based in our UCB office in the Atlanta, GA office. This hybrid position requires 40% onsite presence and 30% domestic travel. You will play a key role in supporting large‑scale capital and regulated projects by providing high‑level administrative and coordination support. You will help project leaders and cross‑functional teams operate efficiently by managing schedules, communications, documentation, and reporting. This role requires strong organizational skills, discretion, and the ability to manage multiple priorities in a fast‑paced project environment. You will be working in a team that collaborates closely with project managers, executive leadership, and cross‑functional partners. You will also interact with vendors and external stakeholders, acting as a central coordination point to ensure smooth communication and alignment across project teams.

Requirements

• High School Diploma Required
• Experience supporting complex projects and senior leadership
• Strong organizational skills with attention to detail and confidentiality
• Ability to manage multiple priorities and meet tight deadlines
• Strong written and verbal communication skills across teams
• Experience collaborating with cross‑functional and external partners
• Strong proficiency with Microsoft Office, Teams, PowerPoint and Outlook
• Experience using artificial intelligence

Nice To Haves

• Experience in pharmaceutical, healthcare, or regulated industries
• Ability to work independently with minimal direction
• Experience supporting international teams and travel coordination
• Experience with expense reporting and budget tracking tools
• Exceptional attention to detail and accuracy
• Experience using Microsoft Visio
• Bachelor's Degree

Responsibilities

• Provide comprehensive administrative support for large‑scale project teams
• Manage complex calendars, schedules, and stakeholder communications
• Coordinate document workflows and maintain organized project records
• Prepare presentations, reports, agendas, and executive communications
• Capture and distribute accurate meeting minutes and action items
• Support procurement tracking, travel coordination, and team logistics
• Lead cross‑functional collaboration, resolving issues and strengthening alignment across the organization

Benefits

• We have a caring, supportive culture where everyone feels included, respected, and has equal opportunities to do their best work.
• Working for us, you will discover a place where you can grow, and have the freedom to carve your own career path to achieve your full potential.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees