Project Support Assistant 2 - Boston

Black & Veatch Family of Companies•Burlington, MA

2d•$23 - $40•Onsite

About The Position

Together, we own our company, our future, and our shared success. As an employee-owned company, our people are Black & Veatch. We put them at the center of everything we do and empower them to grow, explore new possibilities and use their diverse talents and perspectives to solve humanity's biggest challenges in an ever-evolving world. With over 100 years of innovation in sustainable infrastructure and our expertise in engineering, procurement, consulting and construction, together we are building a world of difference. This role provides support to project team and management under minimal supervision. Incumbents have demonstrated proficiency in the project support role and are able to utilize frequent independent judgment, as needed. Possesses broad knowledge of project policies and procedures involving all phases of project execution from bid specifications through project closeout. Adapts past project knowledge to the needs of the current project with minimal direction or review needed from project management. Has regular contact with clients, suppliers, or company employees outside the immediate work area to exchange information.

Requirements

Intermediate spreadsheet and word processing skills needed
All applicants must be able to complete pre-employment onboarding requirements (if selected) which may include any/all of the following: criminal/civil background check, drug screen, and motor vehicle records search, in compliance with any applicable laws and regulations.

Nice To Haves

5+ years relevant experience preferred
High School Diploma or equivalent preferred
Intermediate MS Word skills
Intermediate MS Excel and PowerPoint skills
Intermediate MS Outlook skills
Spelling and grammar skills
Concentration and cognitive skills
Initiative
Interpersonal skills
Attention to detail and reading comprehension
Communication skills, including verbal and written skills
Ethics and values
Integrity and trust
Ability to make decisions
Ability to prioritize
Problem-solving ability
Expense Reporting Systems (Creating)
Expense Reporting Policies and Procedures (Reviewing and approving)
Time Reporting Systems
Time Reporting Policies and Procedures
PeopleSoft and Blueprint Basic Users
Telephony and Webconferencing
Electronic Repository Systems
Travel Systems
Financial Information Systems/Business Reporting System

Responsibilities

Completes complex filing activities such as assigning file numbers, action items, and distribution for project file system
Creates expense reports for project team members
Is coordinator of project communications
Frequently interacts with upper management on related project issues, as well as external clients
May maintain personal calendar for project manager
Performs scanning and electronic filing
Answers phones
Greets and directs visitors
Assembles documents (reproduction and collation)
Performs word processing and data entry
Orders office supplies
Maintains project calendar
Arranges project-related meetings, travel and/or events
Generates or distributes ad hoc reports using various business systems and databases to internal project team
Generates simple documents, such as letters and memos
Generates more complex documents, such as spreadsheets and presentations
May coordinate collection of timesheets
May route and track invoices
May verify accuracy of invoices prior to approval
Performs other general clerical duties as needed