Project Specialist
About The Position
At Canine Companions, we’re dedicated to making a difference in the lives of people with disabilities. As an employee, you’ll help provide independence to individuals, while also giving a dog a meaningful job. Our commitment to our mission is reflected in our equally strong dedication to our employees. The Project Specialist is responsible for coordinating, tracking, and supporting organization-wide initiatives aligned with the organization’s strategic plan and other organizational priorities. This position serves as a liaison among executive leadership, departments, regions and other stakeholders, facilitating communication, monitoring progress, identifying risks or delays, and providing timely information to support organizational decision-making.
Requirements
- 3–5 years of experience coordinating cross-functional projects, executive-level initiatives, strategic planning efforts, or organizational reporting processes.
- Excellent project management skills, including ability to drive timely results, create and use tools for information gathering and reporting capability to leadership and board.
- Strong organizational skills with the ability to manage multiple priorities, deadlines, reports and stakeholder needs.
- Strong analytical skills with the ability to organize and interpret operational and performance information.
- Excellent written and verbal communication skills, including the ability to prepare clear materials for executive, board, departmental, and external audiences.
- Shows discretion, good judgment, organizational skills, initiative and the ability to work independently.
- Proficiency with reporting tools, dashboards, spreadsheets, and document management systems.
Nice To Haves
- Bachelor's degree preferred, preferably in field directly related to this role, or combination of education and experience that would lead to the successful performance of the essential functions of the role.
- Project Management Professional (PMP), Certified Associate in Project Management (CAPM), or similar project management certification preferred, but not required.
Responsibilities
- Coordinate and track organization-wide projects and initiatives aligned with the strategic plan and organizational priorities.
- Develop and maintain project plans, timelines, milestones, deliverables, and status updates.
- Monitor project progress, risks and potential delays, and escalate issues as appropriate.
- Facilitate cross-functional coordination among departments, regions, leadership and project workgroups to support successful implementation of organizational initiatives.
- Maintain dashboards, scorecards, matrices, and other reporting tools used to monitor strategic and operational performance.
- Coordinate the collection of performance data and other information from departments, ensuring required materials are complete, accurate, and submitted on schedule.
- Prepare recurring reports, presentations, summaries, and briefing materials for executive leadership and the National Board of Directors.
- Coordinate meetings related to organization-wide initiatives, including agendas, materials, documentation, decisions, action items, and follow-up.
- Support committees, workgroups, and leadership teams responsible for advancing organizational priorities.
- Develop and maintain documentation, templates, tracking tools, and other resources that support consistent project management practices.
- Coordinate the development of materials related to organizational initiatives and partner with Marketing or other departments when external-facing communications are needed.
- Identify opportunities to improve project planning, reporting, communication, accountability, and organizational visibility.
- Perform other project management and coordination responsibilities as organizational needs evolve.
Benefits
- Employer-matched 403(b) retirement plan
- Additional paid hours to volunteer within your community
- Support for both professional and personal well-being
- Inclusion and Diversity Committee dedicated to ongoing efforts to foster a diverse and inclusive workplace by setting actionable goals and evaluating progress
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
