Project Specialist

Oak Ridge National Laboratory•Oak Ridge, TN

8d•Onsite

About The Position

Oak Ridge National Laboratory (ORNL) is seeking a Project Specialist to support the Defense Manufacturing Program Office (DMPO) within the National Security Sciences Directorate (NSSD). This position provides programmatic and operational support to Program Managers executing a diverse portfolio of applied research and development programs in advanced manufacturing. The selected candidate will work under general supervision of the Program Manager, with day-to-day tasking aligned to Program Managers, to support execution of program priorities. We are looking for someone who can anticipate the needs and respond to an exceptionally high level of unanticipated requests (internal to CBI and external DOE sponsors).

Requirements

A BS degree is required.
Possess excellent interpersonal, analytical, oral, and written communication skills, outstanding computer skills, and valuable organization skills.
Possess advanced familiarity with CBI research technical terminology and knowledge of ORNL organizations, operations, procedures, and systems.
Handle business-sensitive information and materials in an ethical manner.
Possess an advanced level of knowledge in office computer systems and software applications (e.g., Outlook, Excel, Word, PowerPoint, Adobe Acrobat).
Demonstrate attentiveness to detail and possess proven editing and writing skills.
Independently set priorities to accomplish multiple tasks in a fast-paced environment.
Have proven ability to work independently, in a team, and with a diverse staff.

Nice To Haves

Prefer a degree in finance or accounting.
Experience in ORNL systems, including Ariba/ORNL Buy.
Experience working with a large team.

Responsibilities

Assist Program Managers with entering, processing, and closing procurements.
Assist Program Managers with reporting.
Assist Program Managers with hosting meetings, conferences, reviews, and workshops.
Assist Program Managers in hosting guests.
Assist Program Managers in tracking scope, schedule, and costs.
Assist Program Managers in responding to urgent requests from sponsor and management.
Assist Program Managers in tracking invoices.
Assist Program Managers in processing and coordinating interns.
Assist Program Managers in obtaining approvals for document release.
Assist Program Managers in national conference planning, attendance, and representation.
Contribute to drafting and continuous improvement in work processes.
Work with the entire DMPO team to deliver excellent and timely responses, resources, and support.
Coordinate the MTA request submission and tracking process.
Coordinate the NDA request submission and tracking process.
Coordinate with Administrative Professionals as needed.
Responsible for compliance with ORNL plans, policies, procedures, and requirements.
Maintain detailed and accurate records.
Document progress on tasks and update Program Managers regularly.
Assist Program Managers with balancing accounts.
All team members deliver ORNL’s mission by aligning behaviors, priorities, and interactions with our core values of Impact, Integrity, Teamwork, Safety, and Service. Promote equal opportunity by fostering a respectful workplace – in how we treat one another, work together, and measure success.
Other responsibilities as assigned.
Maintains a safety mindset.