Project Specialist

Bonitz Careers•Greenville, SC

About The Position

Bonitz, Inc. is hiring a Project Specialist to provide professional-level support for projects and office operations, including direct interaction with customers and vendors. The role supports the Director of Operations, Director of Sales, Project Consultants, Project Managers, and installation crews throughout the project lifecycle. It also includes coordinating travel and meetings, supporting projects and special initiatives, planning events, answering phones, greeting visitors, and handling other daily office tasks. The Project Specialist is an essential partner to Project Consultants and Project Managers from pre-construction through project closeout. The role supports project setup, procurement, subcontractor coordination, project-specific accounting, payroll processing, billing, accounts receivable, collections assistance, change orders, contract administration, project records, and closeout. Additional duties include facilitating safety and LEED documentation, assisting with prequalification and submittals, maintaining team communications and follow-up, and carrying out general administrative office responsibilities. Bonitz is an employee-owned specialty trade commercial contractor founded in 1954. It designs and installs custom flooring, walls, ceilings, and cladding systems, and provides specialty flooring and floor care services. The company operates divisions in South Carolina, North Carolina, Georgia, Tennessee, Virginia, Louisiana, and Florida. Travel is minimal but may be required for training or meetings at other Bonitz offices.

Requirements

At least 2 years of experience working in a business environment.
Proficiency in Microsoft Office 365, including Word, Outlook, Excel, and PowerPoint.
Ability to operate general office equipment, including a copy machine, fax machine, multi-line telephone system, and scanner.
Ability to work independently and as part of a team.
Strong communication and organizational skills.
Deadline-driven approach and alignment with the company's core value that urgency is essential.
Ability to read, write, speak, and understand English.
Ability to pass a background check, drug screen, and motor vehicle records check.

Nice To Haves

Higher education; experience may be accepted in place of higher education.
Bilingual Spanish skills.

Responsibilities

Facilitate safety documents and information for operations, and attend monthly safety meetings if assigned.
Prioritize organizational needs related to meetings, deadlines, and timeframes; attend office meetings and develop supporting materials.
Complete special projects supporting the team, projects, or office as assigned.
Support Project Consultants and Project Managers throughout the project lifecycle, including pre-project data processing, job setup, procurement, project-specific accounting, change orders, and project closeout.
Assist with subcontractor setup and management, including certificates of insurance and subcontract agreements.
Set up projects and purchase materials.
Process subcontractor and field associate payroll, project billing, accounts receivable, assist with collections, and support project closeouts.
Perform general office duties, including inventorying and ordering supplies, greeting visitors, answering phones, opening and distributing mail, and other clerical tasks.
Handle project prequalification and LEED documentation.
Assist with project safety documentation and non-engineered, non-technical submittals.
Manage project contracts by reviewing them for accuracy, noting pertinent information, gathering documents required by the contract, and noting insurance requirements and ordering insurance or bonds as needed.
Process small change orders based on takeoffs for awarded projects.
Administer and maintain project records in Microsoft D365.
Review job changes to ensure they apply to Bonitz's scope of work.
Facilitate essential team communication, filter correspondence, and send job-specific forms such as PCOs and extras.
Follow up on open projects and tasks to ensure action items are completed within required timeframes.
Attend project meetings.
Coordinate travel and meetings, support special projects, and plan events.
Travel occasionally for training or meetings at other Bonitz offices, if needed.