Project Specialist Growth & Development

UVA Health Northern Virginia & Culpeper•Manassas, VA

7d•Hybrid

About The Position

We are welcoming a new era in healthcare where achieving good health is just the beginning. At UVA Health Northern VA & Culpeper, we believe in caring for the whole person by getting to know – and making connections with – our patients. By combining the talent and expertise of our people, the breadth of capabilities across our system, and our commitment to helping our communities get better and stay healthy, we are improving the patient experience. As a UVA Health Northern VA & Culpeper team member, you will have a voice in patient care decisions, support the most advanced medical technologies and feel a strong sense of satisfaction from making a difference in people’s lives every day.

Requirements

4 Year/Bachelor's Degree required.
3 Years of experience required.
Knowledge and exposure of project management practices.
Excellent communication skills (written verbal) both internally to the project team and to executives.
Good relationship management skills that include good listening and consultative abilities, as well as the ability to establish credible relationships with business partners to drive change.
Ability to use Microsoft Office tools, including Microsoft Word, Excel, Access, PowerPoint, Visio.
Ability to drive/travel to multiple locations/facilities as needed for project assignments.
Constant standing, frequently walking, and bending/stooping.
Proficient communicative, auditory, and visual skills.
Attention to detail and ability to write legibly.
Ability to lift/push/pull 100 lbs. For any weight over 35 lbs., use Safe Handling Equipment.

Nice To Haves

Minimum of five years of administrative or senior administrative experience preferred.
Healthcare experience preferred.
May require the use of safety equipment, such as HEPA mask, for infection prevention.
On call responsibilities as directed.
Ability to travel between campus buildings, remote facilities, and out of town as needed.

Responsibilities

Support execution on various high priority, high visibility multiple projects that span across the organization and/or division.
Maintain an overall project inventory and detailed task lists for the Growth and Development Team.
Assist with the development of work plans and task trackers, provides a consolidated view of team deliverables by week/sprint cycle to assist leaders with the simultaneous execution of parallel strategic initiatives.
Produce progress reports or status updates as requested.
Manage project management and support which includes the collection, management and distribution of project information.
Coordinate, consolidate and maintain project materials in regard to coordinating meetings, preparing agendas, recording meeting minutes, coordinating of presentation material and developing/coordinating/ managing data reports by project deadlines.
Follow up on action items to continue to advance on priorities.
Coordinate proper approval of information.
Ensure follow-up is completed and communication occurs on next steps.
Drive task management and follow-up to ensure projects are current and accurately reflects the project state as well as deadlines are met.
Collaborate with project leads/team members to ensure they are updated of any potential issues and risk and provided with that information in a timely manner.
Obtain, consolidate and maintain project materials, reports.
Develop detailed project schedules and follow-ups with project team members and/or project leaders to ensure completion of tasks and action items to ensure project stays on schedule.
Identify, communicate and problem solve potential issues with projects and keep stakeholders informed in a timely manner.
Utilize a variety of reporting tools and methodologies as needed to produce reports (i.e. Excel, Access, Power Point, Other databases as assigned).
Manage multiple complex projects simultaneously.
Comply with project standards/ expectations.
Execute tasks as defined by customer(s) in order to achieve the project goals.
Support site visits coordination with key stakeholders.
Other duties as assigned.
Proactive, possesses a can-do attitude and can perform in a fast-paced, multi-task environment.
Position will require the ability to work under pressure and react calmly and effectively to challenges.
Highly organized, detail oriented and can work independently and interdependently.
Team player, who is self-directed, computer literate, and neat in appearance and always exhibits professional conduct and discretion.