Project Service Advisor

GHD Group Pty Ltd • Waterloo, ON

34d • CA$26 - CA$43 • Hybrid

About The Position

The Project Service Advisor is responsible for the accuracy and integrity of project financial data in our Accounting System, and maintaining timely production of external client invoicing. This position analyzes projects and their financial performance, and provides support to Project Managers, Directors, Finance Managers and others to promote the financial success of projects. Be part of a dynamic, collaborative culture. Our workplace thrives on a hybrid model, combining in office collaboration with flexibility. Join us in the office 3 days per week to connect, contribute, and excel. This role can be based in any of our offices in Waterloo, Toronto, Mississauga, Markham, or Whitby.

Requirements

• Minimum of two years accounting experience preferably with a professional services firm
• Minimum of one year experience with invoices, cost estimate spreadsheets and timesheets
• Proficient in Microsoft Office Suite including MS Word, MS Excel, MS Outlook, Adobe Acrobat
• Must have excellent verbal and written communication skills
• Strong editing/proofreading skills
• Ability to work independently, as well as with others
• Excellent interpersonal skills and ability to prioritize multiple

Responsibilities

• Review draft contract for invoicing terms, project costing, and other financial specifics such as, retention/retainer, prevailing wage, sub-consultant, charge rates, unit pricing, etc
• Provide historical project data
• Provide charge rate and related data for fee estimates and project proposals
• Primary point of contact with outside client accounting staff to assist with project financial data inquiries
• Provide exceptional customer service to all clients ensuring happiness with financial services
• Review project set-up to ensure accuracy
• Update/maintain client billing information
• Review and maintain accurate project costing for revenue recognition
• Reconcile, Inactivate, and Close project data
• Provide assistance, when vital, with new/existing client approvals/submittits
• Review client billing data for invoicing requirements
• Confirm project costing data
• Assist Accounts Receivable Specialist by providing billing data when necessary
• Assist Project Managers with collection calls on outstanding debts
• Update MIS with collection data when received
• Distribute draft invoices to Project Managers
• Review/Input unit pricing data as required
• Produce accurate and timely client invoices (internal and external)
• Ensure all required backup documentation accompanies client invoices
• Mail/Email or upload all client invoices
• Promote and establish point of contact with client accounting staff on project financial and invoicing matters
• Archive client invoices
• Provide exceptional customer service to improve client experience and happiness

Benefits

• competitive compensation
• adhere to all relevant pay transparency legislation
• reasonable accommodation for applicants with disabilities throughout the recruitment and selection process

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed