Project Service Advisor

GHD Group Pty Ltd•Camp Hill, PA

11d•Hybrid

About The Position

We are looking for a Project Service Advisor to manage the accuracy and integrity of project financial data in our Accounting System and maintain timely production of external client invoicing. This position analyzes projects and their financial performance, and provides support to Project Managers, Directors, Finance Managers and others to promote the financial success of projects.

Requirements

Minimum of two years’ accounting experience, preferably with a professional services firm
Minimum of one year experience with invoicing, cost estimate spreadsheets and timesheets
Proficient in Microsoft Office Suite including MS Word, MS Excel, MS Outlook, Adobe Acrobat
Strong editing/proofreading skills
Comfortable working independently as well as with others

Nice To Haves

BST Accounting Software a plus

Responsibilities

Review draft contract for invoicing terms, project costing, and other financial specifics such as, retention/retainer, prevailing wage, sub-consultant, charge rates, unit pricing, etc.
Provide historical project data
Provide charge rate and related data for fee estimates and project proposals
Primary point of contact with outside client accounting staff to assist with project financial data inquiries
Provide exceptional customer service to all clients ensuring happiness with financial services
Support Project Managers with creation, maintenance and review of project records to ensure accuracy and consistency per project contract
Update/maintain client project billing information
Review and maintain accurate project costing for revenue recognition
Reconcile, Inactivate, and Close project data
Review of project financial data on a regular basis for accuracy
Update/maintain project financial data per direction
Assist with correcting inaccurately recorded project effort
Provide assistance, when vital, with new/existing client approvals/submittits
Review client billing data for invoice requirements
Record daily time activities accurately per related project work
Assist Receivable Specialist by providing billing data when requested
Work closely with Project Managers to review and follow up on outstanding debts
Update MIS with collection data when received
Distribute draft invoices to Project Managers per client requirements
Review/Input unit pricing data as required
Produce accurate and timely client invoices (internal and external)
Ensure all required backup documentation accompanies client invoices
Mail/Email or upload all client invoices, record distribution information in accounting program
Promote and establish point of contact with client accounting staff on project financial and invoicing matters
Archive client invoices
Provide exceptional customer service to improve client experience and happiness