Project Sales Administrative Assistant

TENTAC ENTERPRISES LLC•Bloomington, IL

1d•Onsite

About The Position

Brick Technology Group (BTG) is seeking a detail-oriented and customer-service-focused Project Sales Administrative Assistant to support the client Project Management Department with clerical and administrative operations. This role is crucial for keeping projects moving and teams thriving by ensuring every detail is managed effectively. The ideal candidate will be proactive, possess strong communication skills, and contribute to a professional and collaborative team environment.

Requirements

Ability to work in a fast-paced office and meet deadlines.
Ability to follow explicit instructions and procedures.
Ability to have a positive attitude.
Adapts quickly under pressure, flexible with last-minute changes.
Anticipates issues and solves them before they have the ability to happen by planning what is coming up next week, next quarter, or next year.
Excellent interpersonal skills with good sales and customer service skills.
Excellent verbal and written communication skills.
Brings solutions to the table to resolve presented issues.
Ability to deliver consistency without spelling errors and use correct formatting.
Continuous learning to broaden personal development.
Acts as an extension of the executive team that you support.
Strong communication skills; including the ability to deal effectively with vastly diverse groups of people and guests.
Any equivalent combination of education, training and experience which provides the required knowledge and abilities.
Basic understanding of common IT systems (Windows, Microsoft 365, networking basics).
Ability to sit for extended periods up to 6 to 8 hours a day.
Ability to occasionally stand, walk, or move around the office to perform tasks or attend meetings.
Ability to frequently use hands and fingers to operate computers, phones and other office equipment.
Ability to occasionally reach for supplies or miscellaneous office/electronic materials as needed.
Ability to lift and carry light objects up to 40 lbs. as needed.
Ability to hear and speak clearly to communicate in person and over the phone.
Must be able to read printed and electronic documents.

Nice To Haves

Graduate of an accredited college or university with a minimum of an associate’s degree.
One to three years of relevant work experience.

Responsibilities

Assist the Project Manager with administrative duties, including client communication, organization, documentation, and follow-up for clients, including Quarterly Business Review meetings.
Work directly with the Owner, Operations Manager, Account Manager, Project Manager, and clients to determine hardware and software needs.
Assist the Project Manager and Operations Manager in matching client hardware and software with the scope of work development for new and ongoing projects.
Work with hardware and software vendors, as well as internal Systems Engineer (L2), to recommend the best equipment and software to fulfill client needs.
Assist with the coordination of the purchasing lifecycle from quoting to approval for client technology needs.
Work with the accounting department and clients to ensure hardware is paid for before deployment.
Work with the Systems Engineer (L2) to ensure hardware is configured and ready for deployment.
Assist the Project Manager in coordinating with the Service Team for actual hardware and software deployment.
Coordinate communication with clients to track the hardware and software deployment process through completion.
Maintain accurate documentation of client quoting, inventory, and workflows in the PSA (Professional Services Automation) system.
Assist with BTG inventory management process and documentation.
Perform other responsibilities as assigned based on organizational growth.