Project Administrative Assistant

Work at HMC • Los Angeles, CA

3d • $19 - $26 • Hybrid

About The Position

Responsibilities include support for the day-to-day office operations and functions, including administrative support for office leaders and managers. This position also provides administrative support to construction administrators, project managers and project team members throughout the life of a project. This position interacts with employees, clients, vendors, consultants, contractors, and office guests. This position encourages teamwork by creating a climate where others are respected and valued. This position is located in our Los Angeles, California office. The position requires 3 days in the office and the ability to work from home Mondays and Fridays.

Requirements

• High School Diploma with two (2) years college related courses preferred, or equivalent experience.
• Minimum two (2) years general and administrative office experience.
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Detail-oriented, multi-tasking, energetic, adept at succeeding in fast-paced environment.
• Organizational skills and ability to establish priorities, objectives, and deadlines.

Nice To Haves

• Familiarity with the construction industry is desired, but not required.

Responsibilities

• Welcome and assist visitors, manage the callbox, and support a positive studio experience.
• Coordinate meeting logistics, including food and beverage orders, room scheduling, and setup.
• Maintain kitchen operations, office cleanliness, supplies, and equipment readiness.
• Handle incoming/outgoing mail, packages, printing, and courier requests.
• Support Studio calendars, weekly presentations, and various team gatherings.
• Serve as a point of contact for architects, clients, consultants, contractors, and project teams.
• Perform project data entry, document control, routing of RFIs/submittals, and assembly of specifications.
• Prepare and distribute meeting minutes, follow up on action items, and participate in project meetings.
• Organize work effectively, set priorities, and meet project and department deadlines.
• Provide responsive, high-quality client service and assist with other tasks as assigned.

Benefits

• Culture : We put people over profits, giving them the flexibility to manage their work and life. We believe in fairness, equality in opportunity, and rewarding those who perform.
• Wellness : company paid wellness courses, on-site gyms (at select locations), access to financial advisors and discounts to wellness platforms, gyms and more.
• Professional Development : LinkedIn learning access, business development training, supportive mentorship, company-paid ARE study materials, exam fees, and licensure completion bonuses.
• Comprehensive Comp and Benefits : Base+Bonus+Equity+401k, including student loan repayments, wellness programs, full medical, dental, vision, time off and holidays above industry standard.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1-10 employees