Project Proposal Manager

Jaynes Corporation•Albuquerque, NM

2d•Onsite

About The Position

This role requires a highly organized, detail-oriented professional with exceptional communication, project management, and strategic thinking skills to successfully manage multiple concurrent proposal efforts. The Project Proposal Manager will lead the day-to-day management of the entire proposal effort, driving the process to meet timelines, Owner specifications, and team requirements. This involves working with cross-functional teams across the company, including marketing, business development, estimating, project management, preconstruction, and operations, to coordinate and develop proposal content that highlights strengths and aligns with project strategy, team qualifications, and construction capabilities. The role also includes developing proposal strategy and win themes, scheduling and tracking proposal meetings and deliverables, ensuring compliance with RFP instructions, overseeing the quality and consistency of proposal content, and leading post-submission debriefs for continuous improvement.

Requirements

Bachelor’s degree (Business or Marketing major preferred)
5+ years of relevant, professional experience managing/coordinating and writing major proposal efforts
Must be confident leading others through capture planning and proposal development processes and asserting that proposals meet all prospective client requirements
Ability to give clear, concise directions to others and organize large volumes of information
Demonstrated ability to multitask, work in a fast-paced environment, and meet deadlines with short notice
Demonstrate proficiency and knowledge in Adobe InDesign and Microsoft Office including Microsoft Teams
Thrives in an environment working with cross-functional teams and remote team members
Five years experience using InDesign
Three years of experience in a technical/creative writing role
Two years of experience in print production
Strong written and verbal communication skills
Ability to operate under tight deadlines and manage urgent requests
Analytical and problem-solving abilities
Ability to assemble proposals to specification
Must pass a pre-employment screen, including but not limited to a drug and alcohol screen, background check, motor vehicle records check, reference check and physical (if applicable).
Current and valid driver’s license in the state of permanent residence (must be insurable by Jaynes automobile insurance carrier in order to drive a Jaynes vehicle).
Must be eligible per Fleet Safety Management policy to operate a company vehicle or a personal vehicle for company purposes.
Must be legally authorized to work in the United States.
Must complete the federal Employment Eligibility Verification Form (I-9) and will be entered into the federal E-Verify system.

Nice To Haves

Understanding of typography and print production is a plus

Responsibilities

Lead the day-to-day management of the entire proposal effort
Drive the proposal process to meet timelines, Owner specifications, and team requirements
Work with teams across the company (including marketing, business development, estimating, project management, preconstruction, and operations) to coordinate and develop proposal content that highlights our strengths and aligns with project strategy, team qualifications, and construction capabilities
Develop proposal strategy and win themes tailored to each opportunity, ensuring alignment with Owner goals, project requirements, and company strengths
Schedule, facilitate, and track proposal meetings, deliverables, deadlines, and quality control reviews
Ensure compliance with RFP instructions, evaluation criteria, and Owner specifications
Oversee layout, writing, editing, and formatting of proposal content to maintain quality, consistency, and branding standards
Lead post-submission debriefs and continuous improvement efforts by capturing lessons learned and refining proposal processes
Perform other duties and responsibilities as assigned