Project Planner

University Health Network • Toronto, ON

8d • CA$40 - CA$61 • Onsite

About The Position

University Health Network (UHN) is looking for an experienced professional to fill the key role of Project Planner in our Planning Department. As an integral member of the Facilities Management, Planning, Redevelopment and Operations (FM-PRO) department and under the direction of the Manager, Project Planning, the PROJECT PLANNER, PROJECT PLANNING will work closely with a Project Manager to oversee management, organization and orchestration of all aspects of the planning phases for renovation projects. The successful candidate will work closely with the FM-PRO Leadership, UHN Executive Project Sponsors and Staff to understand and plan for key capital project initiatives as prioritized by the organization.

Requirements

• Bachelor’s degree in Health Administration, Architecture, Engineering, Design Technology, or an equivalent recognized discipline.
• Minimum 3 years of relevant experience in architectural, engineering, or project management within the health or public sector.
• Experience in coordinating and facilitating multi-stakeholder meetings, including preparing agendas, presentation materials, and meeting minutes.
• Strong computer literacy and proficiency in project management tools.
• Excellent interpersonal and customer service skills.
• Strong time management and organizational abilities, including task prioritization.
• Advanced problem-solving and analytical skills.
• Exceptional verbal and written communication skills.
• Ability to produce high-quality presentations, reports and meet strict deadlines.

Nice To Haves

• Knowledge of building codes and standards applicable to acute healthcare environments (asset).
• Familiarity with OAA and CCDC contract frameworks (asset).
• PMP certification (asset).

Responsibilities

• Assist to drive the planning phase of renovation projects, including development and approval of project scope, schedules, and budgets.
• Develop and implement strategies to manage user group planning processes effectively.
• Prepare presentations, reports, and meeting minutes to effectively communicate project scope, schedule, risks, and challenges.
• Perform financial management activities, including project budgeting, cost tracking, and cash flow forecasting.
• Prepare, review, and maintain project documentation, including contracts.
• Assist in hiring and supervising consultants, ensuring alignment with project objectives. Negotiate revisions, changes, and additions to contractual agreements with consultants.
• Review and perform quality control of design documents submitted by consultants.
• Develop and implement strategies for risk mitigation and resolution throughout the planning phase.
• Compile and archive project documentation at the end of the planning phase, including documentation of lessons learned.
• Collaborate with the Redevelopment team to ensure smooth handover from planning to implementation.
• Perform administrative tasks to support efficient departmental operations.
• Execute cross-functional responsibilities as assigned.
• Undertake other duties consistent with the role as required.

Benefits

• Competitive offer packages
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP)
• Close access to Transit and UHN shuttle service
• A flexible work environment
• Opportunities for development and promotions within a large organization
• Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level