Project Operations Coordinator

Gardner Energy LLC•Ogden, UT

11d•Onsite

About The Position

Gardner Energy is seeking a Project Operations Coordinator responsible for the end-to-end operational execution of awarded service projects across its Advanced Electrical Services (AES), Reliability, and Residential Solar divisions. This role serves as the central owner for back-office project execution, ensuring projects move smoothly from customer acceptance through field execution and final invoicing. The position owns the coordination, scheduling, procurement, customer status communication, and administrative execution required to deliver projects efficiently and consistently. This is a high-volume, fast-paced role managing many small projects simultaneously, deploying multiple teams on 1-5 day projects across multiple customer segments and applications, and is ideal for someone who thrives on organization, accountability, and operational follow-through.

Requirements

2–5 years of experience in project coordination, operations, or service delivery environments
Experience managing a high volume of small to mid-sized projects simultaneously
Strong organizational skills and attention to detail
Comfortable coordinating schedules, vendors, and internal stakeholders
Proficiency with spreadsheets (Excel / Google Sheets)
Strong written and verbal communication skills

Nice To Haves

Experience in commercial services, construction services, electrical, solar, or critical power industries
Exposure to procurement, purchase orders, and vendor coordination
Experience working in spreadsheet-heavy or manually built operational systems
Interest or experience in building improved tools, templates, and workflows

Responsibilities

Assume ownership of projects upon customer acceptance (contract, PO, or MSA-triggered work).
Perform project setup, documentation review, and internal handoff coordination.
Establish project schedules and timelines in coordination with field leadership.
Plan and schedule field resources, ensuring crews are not double-booked.
Coordinate with field service leads to align labor availability with project timelines.
Monitor progress across all active projects and proactively resolve scheduling conflicts.
Place vendor purchase orders in accordance with approved project scope and budgets.
Monitor material lead times and confirm alignment with scheduled field work.
Coordinate receiving and ERP-based material receipt with warehouse staff.
Match vendor invoices to purchase orders and approve for processing.
Serve as the primary customer contact for project status, scheduling, and execution updates.
Coordinate internally on technical or scope-related inquiries, routing them to the appropriate technical lead or sales contact.
Maintain clear, professional, and timely customer communications throughout the project lifecycle.
Confirm project completion and required deliverables.
Prepare and issue customer invoices in accordance with contracts, POs, or accepted scope.
Coordinate closeout documentation and handoff to Accounting and Finance.
Maintain active project tracking across backlog, work-in-progress (WIP), and closeout stages.
Produce weekly project status reporting for leadership, Sales, and Operations.
Identify opportunities to improve tools, workflows, templates, and reporting processes.
Perform other duties as required or assigned.