Project & Operations Coordinator

WET Design•Los Angeles, CA

3d•$80,000 - $95,000•Onsite

About The Position

WET is the world leader in designing and delivering iconic water features around the globe, including the Fountains of Bellagio and The Dubai Fountain. Our work blends creativity, engineering, and operational excellence to create unforgettable experiences seen by millions. Within WET Legacy / WET Care, our focus is keeping these world-class installations operating at their best. We manage the ongoing service, maintenance, and performance of our features—ensuring the right people, parts, and plans are in place to execute seamlessly across the globe. As Project & Operations Coordinator, you are responsible for keeping field operations moving—ensuring service technicians, parts, and equipment are aligned and deployed effectively across multiple active projects. This is a high-touch, fast-paced coordination role where communication, ownership, and follow-through are critical. You will serve as the central point of coordination across internal teams, helping connect schedules, resources, and priorities to drive execution. You will also support the Vice President and internal team by helping organize priorities, track progress, and ensure key initiatives move forward.

Requirements

5+ years of experience in operations, logistics, project coordination, or service-based environments
Proven ability to manage multiple moving pieces in a fast-paced, deadline-driven setting
Strong communicator who can confidently coordinate across teams, including travel, procurement, and field staff
Experience managing schedules, resource coordination, and operational workflows
Highly organized with strong attention to detail and follow-through
Proficiency in Microsoft Office (Excel, Outlook, Teams); experience with scheduling or tracking tools is a plus
Proactive, dependable, and comfortable taking ownership of outcomes

Nice To Haves

experience with scheduling or tracking tools is a plus

Responsibilities

Coordinate scheduling and deployment of service technicians across multiple projects and global locations
Partner closely with the Travel team to align on technician schedules and ensure timely, accurate travel arrangements
Work with the Procurement team to track and expedite parts, equipment, and materials needed for field work
Monitor the status of parts and resources, ensuring everything is delivered where it needs to be—on time and ready for execution
Serve as a central communication hub across internal teams, field staff, and external partners
Capture action items, track ownership, and follow through to ensure deadlines and commitments are met
Track project timelines, identify potential delays, and proactively adjust plans to keep work on schedule
Escalate issues quickly and drive resolution by coordinating across the right teams
Maintain organized schedules, trackers, and project documentation
Support the Vice President and team with coordination, planning, and follow-up on key priorities
Prepare updates, track progress, and help ensure alignment across ongoing initiatives
Coordinate meetings, communications, and internal team logistics
Handle sensitive information with professionalism and discretion