Project & Office Administrator (TX)
About The Position
At Salas O'Brien, we're dedicated to engineering for impact. Our mission to make a difference is at the core of everything we do, from our projects to our team culture. We strive to embody values of inspiration, achievement, and connection, fostering collective ownership and a sustainable future. Established in 1975, Salas O'Brien is an employee-owned engineering and professional services firm focused on creating impact for our clients, team members, and the world. We know that today’s challenges bring tomorrow’s opportunities, and we’re here to design innovative, lasting solutions. We specialize in creating environments where people connect, perform, and thrive. Our team consults on projects ranging from performing arts centers and universities to corporate campuses, cultural venues, and entertainment destinations. By integrating technology, acoustics, lighting and theatre systems, we help clients deliver experiences that inspire and engage.
Requirements
- Positive attitude and outgoing personality
- Strong organizational and time management skills
- Good communication skills (written, email, messaging)
- Excellent attention to detail
- Proficient in MS Office (Word, Excel, PowerPoint, Teams)
Nice To Haves
- Understanding of the AEC design and construction process is desired
- Experience with Adobe Acrobat and Bluebeam preferred
- Experience with project management software preferred (Wrike, Asana, Monday.com, Smartsheet)
- Experience with Deltek Vantagepoint a plus
Responsibilities
- Assist Marketing, Finance and the design team in tracking projects from inception to close-out.
- Assist project managers with project tracking in Wrike (our project management software).
- Attend weekly internal workload meetings.
- Lead document tracking and electronic filing of RFIs and Submittals.
- Maintain project contact lists and distribution lists.
- Assist with project release coordination, including spec formatting and document uploads.
- Assist with deliverable checklists and internal QA/QC coordination.
- Help coordinate project closeout tasks, record documents, and file archiving.
- Serve as the primary point of contact for day-to-day office administrative needs.
- Manage office supply inventory and coordinate purchasing of office supplies and consumables.
- Coordinate incoming and outgoing shipping, courier services, and package distribution.
- Act as the liaison between office staff and building management for facility-related issues.
- Coordinate office safety programs.
- Welcome and assist visitors, clients, vendors, and interview candidates, ensuring a positive office experience. Coordinate Lunch & Learns with vendors.
- Coordinate office events, team gatherings, and employee engagement activities.
- Help maintain a professional, organized, and functional office environment.
- Support employee onboarding activities, including workspace preparation and coordination of office resources.
Benefits
- Medical, dental, and vision insurance
- 401 (k) with company match
- Paid time off and company holidays
- Wellness programs and employee assistance resources
- Professional development support
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
