Project Manager

API Heat Transfer•Town of Cheektowaga, NY

1d•Onsite

About The Position

The Project Manager is responsible for supporting the planning, coordination, execution, and delivery of engineer-to-order manufacturing projects and associated contracts. This role partners closely with Sales, Engineering, Operations, Quality, and external stakeholders to ensure projects are completed safely, on time, within budget, and in compliance with customer specifications and company standards, while meeting profitability objectives. At API Heat Transfer, we take our culture transformation seriously. Participation in our Culture Index Survey is required as part of the application process to ensure alignment with our values and behaviors.

Requirements

Bachelor’s degree in Engineering or a related field
3–5 years of experience in a sales, project, or manufacturing environment
Strong working knowledge of manufacturing processes, including machining, welding, assembly, testing, and painting
Financial acumen, including budgeting and cost management
Experience with supply chain, planning and scheduling, customer service, and quality within a manufacturing operations environment
Demonstrated ability to manage multiple high-impact projects simultaneously
Strong communication skills with the ability to work effectively across all organizational levels and functions
Highly organized, detail-oriented, and self-motivated with a results-driven mindset
Ability to adapt quickly to shifting priorities
Proven problem-solving skills, including data analysis, solution implementation, and outcome sustainment

Nice To Haves

Project Management Professional (PMP) certification
Lean Six Sigma certification
Working knowledge of ERP planning systems; Plex experience preferred
Proficiency with Microsoft Office applications (Excel, Word, PowerPoint, Outlook)

Responsibilities

Assist Sales, Engineering, and Operations in defining project scope and objectives, ensuring stakeholder alignment and technical feasibility
Support the execution of engineer-to-order manufacturing projects from release through completion
Serve as a secondary post-order point of contact for customers and sales representatives
Report project status to internal stakeholders and external customers
Identify potential project risks and assist in developing and implementing mitigation strategies
Support efforts to control deviations from estimated costs and project timelines
Assist Manufacturing, Planning, and Scheduling in monitoring and expediting job orders across departments and subcontractors to support on-time delivery
Assist with contract administration on a contract-by-contract basis to ensure compliance with all contractual requirements
Coordinate customer-driven contract modifications with Sales, Engineering, Quality, Planning, and Manufacturing to ensure technical and commercial alignment
Support Sales with evaluating selling value and lead-time adjustments when required
Communicate directly with customer Project Managers and Expeditors
Support Quality in maintaining accurate and up-to-date project records, including engineering changes, customer revisions, and compliance documentation
Assist with the creation of Inspection and Test Plans (ITPs) and customer manufacturing schedules
Support final document generation required for shipment release
Assist the Project Manager in maintaining relationships with subcontractors, identifying issues, and executing corrective action plans
Support high-volume aftermarket orders, including gaskets and gasket cutter products
Assist with small market orders from release through execution
Conduct customer or supplier site visits as required
Perform other related duties as assigned