Project Manager

Ryan Specialty•Nashville, TN

About The Position

The Project Manager is responsible for managing the planning, execution, and delivery of various projects within the organization, ensuring they align with strategic goals and meet stakeholder expectations. They make sure that all project milestones are completed to specification, within an established scope, time frame, and budget. They oversee project documentation, identify and mitigate risks/issues, monitor progress, keep team members motivated and on track, resolve conflicts to ensure smooth project progression, and facilitate stakeholder communication between teams and throughout the organization. The role drives scalable process improvements and innovations within the designated business, leading strategic initiatives and change management.

Requirements

Bachelor’s degree in Project Management, Insurance, Business Administration, Information Technology, or other related discipline
Minimum of 3 or more years of experience in Excess & Surplus or other Property & Casualty insurance is preferred.
Minimum of 6 years of experience in Project Management roles with experience managing E&S insurance projects or initiatives preferred.
Must be able to work on multiple organization-wide projects simultaneously and have experience working directly on cross-functional projects involving end-users, operations, and technology.

Nice To Haves

Master’s may be preferred.

Responsibilities

Applies expertise on program and project management disciplines
Utilizes available Project Management tools and techniques, favoring Velocity’s PMO templates and PMP best practices
Drives scalable and sustainable process improvements, innovation, and automation
Meets with PMO leadership and key stakeholders to understand and define the vision, scope and business objectives of project work and establishes the budget and expected return on investment
Creates and refines business cases, charters, and other project artifacts to meet PMO standards
Identifies and manages project resources and other key stakeholders; Cultivates stakeholder trust
Confirms all needed contracts meet project requirements and are fully executed
Makes certain that compliance activities and risks have appropriate review and approvals
Elicits and validates the business needs of key stakeholders, be they customers, end users or managing leadership to refine the scope and deliverable definitions
Develops a detailed project plan listing milestones, outlining tasks, assigning resources, highlighting dependencies and creating the schedule
Confirms team member capacity and resources to complete all required activities per the schedule
Oversees documentation standards and storage
Identifies risks and develops mitigation strategies to monitor and manage risks
Monitors project delivery and ensures that milestones are achieved on schedule
Controls the project scope and follows change control processes
Tracks project expenses for adherence to financial constraints
Monitors project benefits realized compared to projections
Leads project kick-off calls, core team meetings, stakeholder status update meetings, and other meetings as requested. E-mails meeting materials and/or meeting notes before and/or after meetings
Communicates regular written updates on project progress, issues, and risks to different stakeholder groups and maintains the logs
Ensures that cross-functional teams are aligned and coordinate effectively to achieve project goals
Uses interpersonal and facilitation skills for brainstorming, group problem solving, and conflict resolution
Defers appropriate decisions to the team, while maintaining control and visibility into the plan and progress. Takes control to guide or escalate decision-making when necessary
Resolves the risks/issues timely or frames them appropriately for next level of escalation
Respectfully listens to the team and empowers them to drive for continuous improvement. Creates forums for feedback loops and retrospectives.
Closes out the project on completion with a final report, archives the artifacts, documents lessons learned, and celebrates the success of the project with the team & stakeholders
Oversees a seamless hand-off to the Product Owner and sets expectations for continued management and stakeholder communication