Project Manager

FIRSTCALL MECHANICAL GROUP LLC • South Amboy, NJ

20d • $100,000 - $125,000 • Onsite

About The Position

FirstCall Mechanical is seeking a skilled Project Manager to join their project team in South Amboy, NJ. This role is responsible for facilitating the successful movement of information throughout the lifecycle of projects. The ideal candidate will possess a strong work ethic, a team mindset, and the ability to work with minimal supervision. FirstCall Mechanical, a leading provider of commercial and industrial HVAC, building controls, electrical, and plumbing services, is committed to building durable partnerships and focuses on employee growth and development.

Requirements

• High School diploma or GED equivalent and a quick learner.
• 3+ years administrative experience required.
• Excellent time management skills and prioritization of tasks to meet deadlines and work on multiple project tasks simultaneously.
• Analytical thinking with strong attention to detail.
• Ability to maintain and monitor project budgets, schedules, and manpower.
• Fundamental understanding of electrical installations.
• Ability to interact with customers and field.
• Excellent communication skills and customer-centric approach.
• Proficient with Microsoft Office: Outlook/Word/Excel/Teams.
• Must be punctual, dependable and be able to take initiative and be proactive.
• Embrace change in processes as the company continues to grow.
• Ability to read and comprehend simple instructions, short correspondence, and memos.
• Ability to write correspondence.
• Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimal numbers.
• Ability to compute rate, ratio, and percent and to draw and interpret graphs.
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
• Ability to deal with problems involving several concrete variables in standardized situations.
• Mental stamina for problem-solving and prioritizing multiple tasks.
• Regularly required to use their hands.
• Frequently required to stand, walk, and sit.
• Continually required to climb or balance and stoop, kneel, crouch, or crawl.
• Must regularly lift and/or move up to 50 pounds.
• Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth vision, and the ability to adjust focus.

Nice To Haves

• Knowledge of the HVAC or Construction industry preferred.
• Knowledge of construction and estimating software Timberline Sage 300 CRE experience is preferred.
• Accubid experience is preferred.
• Project management experience a plus.
• Smartsheet experience a plus.

Responsibilities

• Assist in all aspects of Construction Projects, including document and information flow from inception to closeout.
• Complete project bookings as per established procedures.
• Manage project file structures in hardcopy and digital formats.
• Prepare billing (AIA) summaries for all project managers and perform contract invoicing along with updating on WIP log.
• Prepare and submit contracts and construction permits when required.
• Work with project management to ensure field staff are provided daily schedules and relevant information.
• Prepare & track RFI’s, Submittals, and change orders.
• Purchasing/ordering/receiving equipment and coordinating delivery to project worksite or company warehouse with project managers.
• Completing RMA’s for returns of defective materials.
• Maintain tax exempt certificates from customer and prepare for vendors.
• Run Purchase order and/or labor reports for Project Managers.
• Attend departmental and intercompany meetings as requested.
• Obtain certificates of insurance for customers and from subcontractors.
• Prepare and process subcontractor agreement paperwork.
• Review vendor/subcontractor invoice discrepancies when necessary.
• Project filing- purchase orders, packing slips, spec sheets, and similar.
• Compile and submit closeout packages and warranty statements for projects.
• Assist with answering company phone lines when receptionist is unavailable.
• Adhere to all established company standard operating procedures and recommend improvements when applicable.
• Perform other duties as needed.

Benefits

• Competitive Weekly Pay
• Comprehensive Healthcare Coverage - Medical, Dental, Vision, + More (Includes some 100% Company-paid plans)
• Financial Resources - 401(k) Retirement Savings Plan with a 5% match, Life Insurance, Short & Long-Term Disability
• Time-Off & Holidays - Up to 4 weeks of Paid Off, 9 Paid Holidays + Veterans Day for Veterans
• Career Growth & Development- Company-sponsored education and career advancement programs like the FirstCall Academy, the Learning & Education Assistance Program (LEAP), and the FirstCall Progression Program
• Generous Referral Bonus of $2,500 per referral
• Role-Specific Perks - Company vehicle or allowance, mobile phone or phone allowance, uniforms, and work boot allowances

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED