Project Manager

McCoy-Rockford•Austin, TX

13d

About The Position

The Project Manager oversees planning and execution for assigned projects, primarily a portfolio of projects valued at $75,000 and under, from inception through final closeout. The role independently manages day-to-day project execution, including schedules, budgets, resources, vendors, subcontractors, installation activities, and client communication. The Project Manager coordinates clients and internal stakeholders, aligning sales commitments, field execution, vendor coordination, and customer expectations to deliver projects on time, within budget, within scope, and in accordance with company standards while providing a strong client experience. The role manages the full project lifecycle, prepares labor and material quotes, participates in planning and kickoff meetings, conducts site verification and visits, attends construction meetings, and coordinates scheduling, logistics, installation, and closeout. It collaborates with Sales, Design, Installation, Customer Service, Warehouse, vendors, subcontractors, installers, and other project contributors. The Project Manager maintains project documentation and reporting, tracks milestones, billing triggers, risks, action items, change orders, and scope adjustments, and supports compliance with safety, customer site, insurance, contract, and billing requirements. The role also identifies opportunities to improve project coordination, reporting, communication, and field readiness. Success in the role is measured by independent and consistent delivery of assigned projects, primarily valued at $75,000 and under, with strong client satisfaction, schedule adherence, budget control, proactive communication, effective coordination, prompt issue resolution, and timely documentation and billing milestones. A valid driver’s license and motor vehicle record meeting company standards are required. Business travel between company locations, client sites, project sites, and other off-site destinations may be required. The work environment includes occasional lifting and carrying of items up to 12 pounds, pushing or pulling an office chair, stair climbing, walking, standing, frequent reaching, and rare bending, squatting, stooping, or kneeling. The employee may occasionally be exposed to ambient warehouse temperatures, sits for up to seven hours per day, and may work overtime as needed.

Requirements

3–5+ years of project management, implementation, client delivery, or construction coordination experience.
Experience managing multiple concurrent commercial projects with schedule, budget, and vendor accountability.
High school diploma or GED.
Valid driver’s license and motor vehicle record meeting company safety, operational, and insurance standards.
Strong organizational and time management skills.
Strong communication and problem-solving skills.
Experience with budgeting, scheduling, and vendor coordination.
Strong customer relationship management capability.

Nice To Haves

Experience in contract furniture, commercial interiors, architectural systems, flooring, construction, or specialty services.
Experience coordinating installation sequencing, subcontractors, logistics, and closeout documentation.
Bachelor’s degree in Business Administration, Construction Management, Interior Design, Operations Management, Supply Chain, Architecture, or a related field.
PMP or CAPM certification.
Ability to read blueprints and installation plans.

Responsibilities

Manage all phases of assigned projects, including conception, planning, execution, installation, and closeout.
Prepare labor and material quotes and participate in project planning and kickoff meetings.
Conduct site verification and visits, attend construction meetings, and coordinate scheduling requirements.
Plan truck routes, field sequencing, and installation timing.
Coordinate vendors, subcontractors, materials, and internal team deliverables.
Manage punch completion, invoicing milestones, final turnover requirements, project closeout, customer handoff, and post-installation follow-up or service transition when needed.
Collaborate with Sales, Design, Installation, Customer Service, and Warehouse teams, and support coordination across project stakeholders and field teams.
Align subcontractors, installers, vendors, and other project contributors with timeline expectations and maintain strong communication with them.
Communicate project status, milestones, and updates to clients and internal teams.
Maintain project documentation, schedules, risk logs, and records; track milestone completion, billing triggers, schedule risks, issue resolution, and open action items.
Ensure adherence to company standards, safety protocols, and project requirements.
Document and manage change orders, scope shifts, and project adjustments; maintain compliance with customer site badging, insurance, and documentation requirements and support contract adherence and billing accuracy.
Identify opportunities to improve project execution and coordination processes; support project management systems, milestone templates, and reporting dashboards.
Improve communication cadence and field readiness workflows and help reduce friction between sales handoff and field execution.
Oversee installation progress, build and maintain client relationships, resolve issues proactively, and ensure timely project completion.