Project Manager, Advertising & Promotion
About The Position
The Project Manager plans, schedules, and executes print and digital projects within AbbVie Ad Agency (A3). Working closely with an assigned account manager, this role coordinates daily agency activities and develops relationships with brand teams to keep projects on schedule, within budget, and on strategy. The position requires understanding AbbVie promotional guidelines and the agency workflow, including project initiation, approvals, production, and archiving. The Project Manager also manages Medical/Legal/Regulatory review preparation, coordinates interactive resources and third-party vendors, and maintains project and department documentation.
Requirements
- Bachelor's degree.
- At least 5 years of project management experience, including at least 3 years leading creative and strategic projects in an advertising, marketing, branding, or agency-style environment.
- Experience managing briefs, timelines, budgets, cross-functional workflows, stakeholder feedback, approvals, and final deliverables.
- 1–5 years of pharmaceutical experience within an advertising agency; healthcare experience does not substitute for pharmaceutical experience.
- Excellent verbal, presentation, and written communication skills.
- Ability to prioritize and multitask, manage workload, and work in a high-volume, rapidly paced environment.
- Ability to collaborate while focusing on both the big picture and small details.
- Understanding of print and digital project lifecycles and different project management methodologies or styles.
- Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, Teams, and SharePoint, as well as Kantata/Mavenlink and Workfront.
- Understanding of AbbVie promotional guidelines, including corporate branding, promotional material development, Veeva PromoMats review, and corporate compliance.
- Understanding of the agency workflow, including project initiation and kickoff, collaboration, approvals, production, and archiving.
Responsibilities
- Develop project schedules, allocate resources, and communicate project status and schedules to stakeholders to ensure deliverables and milestones are completed on time and within budget.
- Lead regular status meetings with internal teams and clients, identify risks, develop mitigation strategies, and distribute meeting recaps with action items.
- Set up and manage project routes through the internal agency approval process using Kantata and Workfront.
- Prepare assets and documentation for submission to Medical/Legal/Regulatory review in Veeva in accordance with the AbbVie Promotional Material Review Process.
- Coordinate interactive resources with studio, programming, and creative leads.
- Serve as the primary point of contact for third-party development and deployment vendors, providing updates, managing expectations, and resolving issues or concerns.
- Create, compile, and maintain project and department documentation, including technical documentation, server folder structures, specification sheets, and estimate tracking.
- Coordinate daily activities with the assigned account manager and brand teams to keep projects on schedule, within budget, and on strategy.
Benefits
- Paid time off, including vacation, holidays, and sick leave.
- Medical, dental, and vision insurance for eligible employees.
- 401(k) for eligible employees.
- Eligibility to participate in short-term incentive programs.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
