Project Manager | ND Pop

University of Notre Dame•Notre Dame, IN

About The Position

Notre Dame Population Analytics is seeking a strategic, mission-driven, and highly organized Project Manager to lead the center’s operational, administrative, and event programming functions. This role serves as a central coordinator for the unit’s day-to-day activities and plays a key part in supporting faculty affiliates, managing research programming, and building systems that advance the center’s long-term growth and impact. This is a four-year, limited-term position. Contingent on funding, the position may be extended. Established in 2024, Notre Dame Population Analytics (ND Pop) is the University’s central hub for demographic and population-level research. The Project Manager supports the center’s mission by overseeing operational systems, stakeholder engagement, hiring coordination, and intellectual programming that strengthen ND Pop’s role as a multidisciplinary research community focused on poverty and related demographic challenges. Working closely with the Academic Director, faculty affiliates, students, and university partners, this role combines project management, relationship management, communications, and event leadership to ensure the center operates efficiently and continues to expand its research and policy impact. The Project Manager contributes to a collaborative research environment addressing issues such as poverty, inequality, mortality, fertility, family change, aging, and economic disparities while helping build the organizational infrastructure necessary to sustain a growing university-wide initiative.

Requirements

Bachelor's degree required with 1-2 years of relevant experience
Excellent written and verbal communication skills.
Strong commitment to both the Catholic mission of Notre Dame and its efforts to be a force for good in the world.
Demonstrated ability to manage multiple projects simultaneously while maintaining strong attention to detail and execution.
Proven ability to build consensus and move projects forward effectively across diverse stakeholder groups.
Strong interpersonal, organizational, and relationship management skills.
Ability to thrive in a rapidly growing, mission-driven environment with a strong culture of performance and collaboration.
Ability to work independently, take initiative, and manage priorities proactively.

Nice To Haves

Experience working in a university, research, nonprofit, or similarly collaborative professional environment preferred.

Responsibilities

Serve as an extension of the Academic Director with faculty affiliates, partners, benefactors, and other stakeholders.
Lead meetings and presentations with internal and external audiences.
Create and maintain relationship management systems and communication workflows.
Develop meeting agendas, briefing materials, presentation decks, and follow-up action items.
Support faculty affiliates in advancing special projects and strategic initiatives.
Manage hiring activities for center employees, including pre-doctoral research associates, undergraduate interns through the Poverty Research Scholars Program, and other staff positions.
Draft and post job descriptions on relevant platforms and university systems.
Coordinate applicant screening, first-round interviews, onboarding, and communications with faculty principal investigators.
Monitor recruitment timelines and ensure accountability across hiring processes.
Lead the center’s portfolio of seminars, conferences, workshops, group lunches, and advisory board meetings.
Coordinate scheduling, communications, logistics, catering, reimbursements, and event execution.
Develop agendas and programming materials that contribute to ND Pop’s intellectual community and external visibility.
Support implementation of additional Poverty Initiative-funded programming and related investment activities.
Manage the center’s operational infrastructure, including website maintenance, communication materials, public calendars, and email distribution systems.
Track budgets and monitor funding allocations in collaboration with university administrative offices.
Coordinate collection of activity metrics and prepare annual reporting materials for the Poverty Initiative and external donors.
Develop and maintain organizational systems that improve workflow efficiency and support long-term scalability.
Collaborate with faculty, staff, and university partners across multiple colleges and disciplines to advance ND Pop’s mission.
Foster a collaborative, mission-driven environment that supports innovative and policy-relevant research.
Contribute to strengthening Notre Dame’s role as a leader in poverty-related scholarship and population research.