Project Manager

Evolution Health Group•Pearl River, NY

15d

About The Position

Evolution Health Group is a full-service, integrated healthcare communications agency with broad strategic capabilities across four main divisions: Evolution Medical Communications (promotional medical education and P2P engagement strategy), Maestro360 (program execution for meetings, events, and conventions), blulava (customer engagement experience optimization), and Darwin Academy (novel, interactive peer to peer education). With 15 years of growth, EHG prides itself on inspiring clients and working with transformative therapies. The agency fosters a diverse culture that inspires great work and offers comprehensive benefits, cutting-edge technology, snacks, an office center with amenities, social action opportunities, and discount programs. The Project Manager (PM) is responsible for all project planning, management, and tracking from inception to completion, ensuring projects are delivered on-time, on-specification, and on-budget. The PM manages projects from kickoff to postmortem, collaborating with the Account Management team, clients, and internal agency stakeholders to clarify program design, execution, and logistical details. The PM executes strategies that support service delivery excellence, client profitability, and client satisfaction, utilizing best practices across all project and client accounts.

Requirements

Bachelor’s degree in marketing, communications, or related field.
Minimum of 3 years’ experience in program management preferably in a medical communication agency setting within the pharmaceutical arena.
Basic to intermediate skill level in Microsoft Office Suite, Word, Excel, and Outlook.
Intermediate to advanced skill level in PowerPoint.
Strong project management skills with ability to manage multiple projects simultaneously.
Positive, effective communicator – both written and oral, internal and external.
Thorough understanding of project workflow and prioritization strategies.
Ability to work well on a diverse team and collaborate with other team members of all levels to achieve best results.
Solutions oriented thinker with high attention to detail.

Nice To Haves

PMP certification a plus.

Responsibilities

Works with the Account and Project Coordination team to define project scope, project specs, and project timeline; develops timelines and manages updates.
Ensures client objectives are followed and met throughout the project development and delivery process.
Maintains a proficient level of brand(s) knowledge.
Leads project kick-off meetings within the agency and with external vendors, as appropriate.
Prepares internal status agendas and leads internal agency status; prepares client status agendas for review, participates in or co-leads client status meetings, captures notes, and drafts recaps.
Manages Project Coordinator(s) workload and supports career growth and skill development.
Collaborates with the Medical, Editorial, Creative, and Operations teams in the delivery of programs to ensure all internal stakeholders have a full understanding of the project scope, deliverables, and due dates.
Thinks strategically and takes a proactive approach to problem-solving; flags potential project pitfalls and/or quality issues; assists in problem resolution and collaborates with team members to initiate solutions.
Manages MLR/PRC submission process working with Project Coordinator/Traffic; leads communications with MLR/PRC team as appropriate; understands submission process and compliance requirements, reporting and documentation.
Participates in resource planning sessions, works with other department leads to prioritize work, fills resource gaps and anticipates future resource needs.
Communicates effectively and efficiently with internal and external stakeholders.
Serves as day-to-day contact with KOL/faculty; drafts KOL/faculty communications; supports KOL contracting.
Reviews own and Project Coordinator’s work for quality and accuracy, ensures all quality control measures (e.g., editorial review, graphics review) are completed within the standard operating procedures.
Supports financial management, development of proposals and SOWs, manages budget tracking, including tracking of external invoices, runs Replicon reports, and leads reconciliation process.
Develops client communications and supportive program materials (ie, invitations, consultant contracts, confirmations, etc.).
Maintains electronic and paper files for all projects.
Executes all aspects of administrative responsibilities (timesheets, status updates, etc.) in appropriately detailed and timely manner.
Understands the regulations/guidelines of the AMA, OIG, PhRMA and ACCME regarding the development of promotional and educational programming.