Project Manager, Ophthalmology Harbour Lab

UT Southwestern Medical Center • Dallas, TX

12d • Onsite

About The Position

Works under minimal supervision to assist in project development while exercising independent judgement and authority as required. Manage overall project and program development activities. The Project Manager oversees the planning, execution, and delivery of research, manuscript, and grant-related activities for the Harbour Lab. This role manages a pipeline of research projects for medical students, residents, fellows, and other trainees, ensuring timely onboarding, compliance with institutional requirements, and alignment with the department’s Clinical Research Unit. The Project Manager provides structured guidance on data collection, data organization, and coordination of data analysis, and drives manuscript development including drafting, figure and table preparation, and submission management. This role serves as the central point of coordination for internal and external collaborations, including academic and industry partners, ensuring clear communication, adherence to timelines, and successful project execution. The Project Manager supports grant development by maintaining funding opportunity pipelines, coordinating application preparation, tracking deadlines, and preparing required progress reports for active grants and donor-funded projects. The Project Manager is responsible for managing the full lifecycle of manuscripts from initial draft through submission and resubmission, ensuring all author documentation and journal requirements are complete and accurate. This position works closely with lab leadership and departmental stakeholders to support scheduling, recruitment coordination, grant activities, and overall lab operations, driving accountability, efficiency, and high-quality deliverables across all initiatives.

Requirements

• Bachelor's Degree in Business Administration, Health Care Administration, Education/Social Science, or related field
• 5 years of experience in medical administration that includes people leadership and project management
• Education may be considered in lieu of experience

Nice To Haves

• Master's Degree

Responsibilities

• Oversees the planning, execution, and delivery of research, manuscript, and grant-related activities for the Harbour Lab.
• Manages a pipeline of research projects for medical students, residents, fellows, and other trainees, ensuring timely onboarding, compliance with institutional requirements, and alignment with the department’s Clinical Research Unit.
• Provides structured guidance on data collection, data organization, and coordination of data analysis.
• Drives manuscript development including drafting, figure and table preparation, and submission management.
• Serves as the central point of coordination for internal and external collaborations, including academic and industry partners, ensuring clear communication, adherence to timelines, and successful project execution.
• Supports grant development by maintaining funding opportunity pipelines, coordinating application preparation, tracking deadlines, and preparing required progress reports for active grants and donor-funded projects.
• Manages the full lifecycle of manuscripts from initial draft through submission and resubmission, ensuring all author documentation and journal requirements are complete and accurate.
• Works closely with lab leadership and departmental stakeholders to support scheduling, recruitment coordination, grant activities, and overall lab operations, driving accountability, efficiency, and high-quality deliverables across all initiatives.
• Exercises decision-making and problem-solving skills to manage portfolio of projects to include all process development initiatives from design to implementation.
• Serves as point-of-contact for the business unit for the receipt, coordination and analytical preparation of information.
• Monitors and maintains all project intake submissions.
• Establishes work-flows across the business unit which includes ambulatory, basic and clinical science, and administrative.
• Develops and maintains project work plans to measure and manage progress against budgets, project scopes, goals, timelines and deliverables clearly communicating project expectations to team members and management.
• Ensures compliance with applicable laws, regulations, policies and procedures.
• Develops best practices and tools for execution of program requirements and goals.
• Aligns business processes, clinical care/standards and research practices with institutional and national standards and provides mechanism to deliver information to staff/faculty as necessary.
• Recommends and develops new policies and procedures for improvement of program activities.
• Develops, cultivates, and maintains working relationships with internal and external agencies and other organizations and institutions associated with the Chairman's Office.
• May represent the Department Administrator as a liaison to Medical Directors, residents, staff, institutional and external departments and University administration in support of departmental goals and objectives.
• Independently audits departmental processes and offers recommendations for process improvement and efficiency.
• Provides standard and ad hoc reports to business unit leadership as needed.
• Performs other duties as assigned.

Benefits

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• 100% coverage for preventive healthcare-no copay
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level