Project Manager – AIM/IR Conversions

Hub International Insurance•Chicago, IL

9d•$120,000 - $140,000

About The Position

The Senior Application Conversions Project Manager leads end-to-end technology integration projects for acquired firms as part of HUB International’s M&A Integration Team, with a primary focus on Broker Management System (BMS) conversions. The role oversees projects from initiation through go-live and post-conversion stabilization, ensuring delivery on time, within scope, and to quality standards. It manages complex data-conversion workstreams, cross-functional dependencies, vendor relationships, project governance, and transitions to steady state within HUB. The position reports to the M&A PPM Senior Manager. The Project Manager oversees data conversion and migration across AIM and ImageRight platforms, partnering with technical teams on requirements, transformation rules, data integrity, and application configuration. They serve as a primary contact for business stakeholders, regional partners, and leadership, and contribute to integration playbooks and process improvements.

Requirements

Bachelor’s degree in an IT-related area, engineering, business management, or a related discipline.
At least 7 years of project management experience, including at least 3 years managing complex technology integration or data conversion projects.
Experience planning, managing, and scheduling project activities and directly supervising project resources.
Expertise in data migration and conversion, including data mapping, validation, reconciliation, and quality assurance.
Experience managing third-party vendors, including contract management, performance monitoring, and escalation resolution.
Experience managing cross-functional teams and influencing stakeholders at all organizational levels.
Excellent verbal and written communication skills, including translating technical concepts for non-technical audiences.
Ability to manage multiple concurrent projects in a fast-paced, deadline-driven environment.
Strong analytical and problem-solving skills, with a focus on data-driven decision-making.
Experience working in a matrix organization and collaborating with teams not under direct control.
Authorization to work in the United States, Canada, and Puerto Rico.

Nice To Haves

PMP, PgMP, or equivalent project management certification.
Insurance-industry experience in one or more of the following: P&C, Employee Benefits, Specialty Retail, Retirement and Private Wealth, 401k/Pension Benefits, or MGA/MGU/Wholesale.
Experience in a high-volume M&A technology integration environment.
Familiarity with broker management systems, including AIM/IR or others.
Experience with data analytics or reporting tools such as Power BI or SQL as they relate to conversion validation.
Knowledge of change management methodologies such as ADKAR or Prosci.

Responsibilities

Lead full-lifecycle BMS conversion projects from initiation through go-live and post-conversion stabilization.
Develop and maintain project plans, schedules, technical estimates, and deliverable timelines across concurrent projects.
Manage project scope, schedule, budget, and resource allocation across internal teams and external vendors.
Prioritize tasks across concurrent integration projects, identify critical-path items, and proactively assess and mitigate risks.
Communicate issues, risks, and changes in accordance with PPM governance and methodology.
Establish and enforce project governance, including status reporting, escalation protocols, and decision-making frameworks.
Track and report project metrics, including cycle time, milestone adherence, and quality indicators.
Manage activities to transition acquired businesses to a steady state within HUB.
Oversee data conversion and migration, including data mapping, validation, reconciliation, and quality assurance across AIM and ImageRight platforms.
Partner with technical teams to define conversion requirements, develop transformation rules, and resolve data integrity issues.
Lead technical assessment, scoping, and management of application configuration changes based on business requirements and platform standards.
Ensure adherence to enterprise application standards and integration playbooks throughout the conversion lifecycle.
Identify and manage data-related risks, including data quality gaps, legacy-system dependencies, and conversion exceptions.
Manage relationships with third-party vendors and service providers involved in BMS conversions, including Vertafore and data migration partners.
Coordinate vendor deliverables, timelines, and quality standards; hold vendors accountable to contractual commitments; and facilitate escalations and resolutions.
Serve as the primary contact for business stakeholders, regional partners (OILs), and leadership on AIM/IR conversion projects.
Communicate technical requirements, risks, and project status to non-technical business partners and senior leadership.
Build working relationships across Enterprise Applications, Client Analytics, and operational teams.
Facilitate project kickoffs, design sessions, go/no-go decisions, and post-conversion retrospectives.
Demonstrate Operations and Technology Leadership Behaviors and coach the organization on those behaviors.
Contribute to integration playbooks, templates, and best practices.
Identify process improvements to reduce conversion cycle times and improve quality outcomes.
Support organizational change management efforts related to platform transitions.

Benefits

Health, dental, vision, life, and disability insurance.
FSA and HSA accounts.
401(k) accounts and retirement savings matching.
Paid time off, including vacation, sick, personal, floating holidays, and company holidays.
Paid parental leave.
Wellbeing program.
Structured training, licensing support, and ongoing development opportunities.
Company-paid life and disability plans.
Eligible annual bonuses, equity, and commissions may be available for some positions.
Community impact opportunities through HUB Gives.