Project Manager – AIM/IR Conversions

HUB International • Chicago, IL

18h • $120,000 - $140,000

About The Position

The Senior Application Conversions Project Manager leads end-to-end technology integration projects for acquired firms as part of HUB International’s M&A Integration Team, with a primary focus on Broker Management System (BMS) conversions. The role oversees conversion projects from initiation through go-live and post-conversion stabilization, ensuring delivery on time, within scope, and to quality standards. It manages concurrent projects, complex data-conversion workstreams, cross-functional dependencies, vendors, budgets, schedules, and resources. The role also oversees data migration and conversion across AIM and ImageRight platforms, application configuration changes, and transitions of acquired businesses to steady state within HUB. It reports to the M&A PPM Senior Manager.

The Project Manager serves as the primary contact for business stakeholders, regional partners, and leadership; communicates technical requirements, risks, and status to technical and non-technical audiences; and facilitates project governance and key decisions. The role contributes to integration playbooks and process improvements, supports organizational change management, and demonstrates and coaches Operations and Technology Leadership Behaviors.

HUB International is a global insurance and employee benefits broker with more than $5 billion in revenue, almost 20,000 employees, and 600 offices throughout North America. The stated salary range is $120,000–$140,000, with compensation affected by skills, experience, location, business line, scope, and level. Comprehensive benefits and total compensation may include health, dental, vision, life and disability insurance, FSA and HSA accounts, 401(k), paid time off, bonuses, equity, and commissions for eligible positions.

Requirements

• Bachelor’s degree in an IT-related area, engineering, business management, or a related discipline.
• At least 7 years of project management experience, including at least 3 years managing complex technology integration or data-conversion projects.
• Experience planning, managing, and scheduling project activities and directly supervising project resources.
• Demonstrated expertise in data migration and conversion, including data mapping, validation, reconciliation, and quality assurance.
• Experience managing third-party vendors, including contract management, performance monitoring, and escalation resolution.
• Experience managing cross-functional teams and influencing stakeholders at all organizational levels.
• Excellent verbal and written communication skills, including the ability to translate technical concepts for non-technical audiences.
• Ability to manage multiple concurrent projects in a fast-paced, deadline-driven environment.
• Strong analytical and problem-solving skills, with a focus on data-driven decision-making.
• Experience working in a matrix organization and communicating, collaborating, and executing with teams not under direct control.
• Authorized to work in the United States, Canada, and Puerto Rico.

Nice To Haves

• PMP, PgMP, or equivalent project management certification.
• Insurance industry experience in one or more of these areas: P&C, Employee Benefits, Specialty Retail, Retirement and Private Wealth, 401k/Pension Benefits, or MGA/MGU/Wholesale.
• Prior experience in a high-volume M&A technology integration environment.
• Familiarity with broker management systems, including AIM/IR or other systems.
• Experience with data analytics or reporting tools such as Power BI or SQL as they relate to conversion validation.
• Knowledge of change management methodologies such as ADKAR or Prosci.

Responsibilities

• Lead full-lifecycle BMS conversion projects from initiation through go-live and post-conversion stabilization.
• Develop and maintain project plans, schedules, technical estimates, and deliverable timelines across concurrent conversion projects.
• Manage project scope, schedule, budget, and resource allocation across internal teams and external vendors.
• Prioritize work across multiple integration projects, identify critical path items, and assess and mitigate risks.
• Identify and communicate issues, risks, and changes in accordance with PPM governance and methodology.
• Establish and enforce project governance, including status reporting, escalation protocols, and decision-making frameworks.
• Track and report project metrics, including cycle time, milestone adherence, and quality indicators.
• Manage activities to transition acquired businesses to steady state within HUB.
• Oversee data conversion and migration activities across AIM and ImageRight, including mapping, validation, reconciliation, and quality assurance.
• Partner with technical teams to define conversion requirements, develop transformation rules, and resolve data integrity issues.
• Lead technical assessment, scoping, and management of application configuration changes based on business requirements and platform standards.
• Ensure adherence to enterprise application standards and integration playbooks throughout conversion projects.
• Identify and manage data-related risks, including data-quality gaps, legacy-system dependencies, and conversion exceptions.
• Manage relationships with third-party vendors and service providers involved in BMS conversions, including Vertafore and data migration partners.
• Coordinate vendor deliverables, timelines, and quality standards; hold vendors accountable to contractual commitments.
• Facilitate vendor escalations and negotiate resolutions to protect project timelines.
• Serve as the primary point of contact for business stakeholders, regional partners (OILs), and leadership on AIM/IR conversion projects.
• Communicate technical requirements, risks, and project status to non-technical business partners and senior leadership.
• Build and maintain working relationships across Enterprise Applications, Client Analytics, and operational teams.
• Facilitate project kickoffs, design sessions, go/no-go decisions, and post-conversion retrospectives.
• Demonstrate Operations and Technology Leadership Behaviors and coach the organization on those behaviors.
• Contribute to the development and refinement of integration playbooks, templates, and best practices.
• Identify process improvements to reduce conversion cycle times and improve quality outcomes.
• Support organizational change management efforts related to platform transitions.

Benefits

• Health, dental, vision, life, and disability insurance.
• Flexible spending account (FSA) and health savings account (HSA) options.
• 401(k) accounts and retirement savings matching.
• Paid time off, including vacation, sick, personal, floating holidays, and company holidays.
• Paid parental leave.
• Wellbeing program.
• Structured training, licensing support, and ongoing development opportunities.
• Eligible annual bonuses, equity, and commissions may be available for some positions.
• Company-paid life and disability plans.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior