Project Manager

UCSF•San Francisco, CA

About The Position

The California Collaborative for Public Health Research (CPR3) advances public health through research, partnerships, and evidence-informed strategies that strengthen collaboration among academic institutions, public health agencies, healthcare organizations, and community partners. CPR3 supports initiatives that translate research into practice and improve the health and well-being of California communities. The Public Health for All Californians Together (PHACT) Coalition, co-led by the California Department of Public Health, Covered California, and CPR3, is a statewide network of more than 1,400 members representing over 400 organizations committed to strengthening evidence-based public health policy, service delivery, and culturally responsive communication. While the Coalition's current priorities include immunization policy, vaccine access, coverage, and culturally responsive communication, its broader mission is to strengthen public health infrastructure, safeguard scientific integrity, and promote equitable access to life-saving preventive services for all Californians. The CPR3 Project Manager will provide day-to-day operations support, including project management, communications, stakeholder engagement, and strategic coordination for the PHACT Coalition and other CPR3 initiatives. Reporting to the CPR3 Director of Operations and Strategy, the incumbent will provide program management, knowledge management, and program and policy analysis support to the PHACT Coalition Community Partnerships Working Group. The incumbent will lead planning and execution of bi-monthly coalition meetings, including agenda development, speaker coordination, meeting logistics, preparation of meeting materials, facilitation, and post-meeting follow-up. In collaboration with Coalition leadership, the incumbent will develop and implement communications strategies that keep members informed of emerging public health issues, promote engagement across the statewide network, and increase coalition visibility. Responsibilities include developing newsletters and other communications, maintaining coalition communication platforms, supporting dissemination of evidence-based resources, and identifying opportunities to strengthen partner engagement. The position will also support coalition membership management, stakeholder engagement, donor reporting, and tracking of project milestones and deliverables. The incumbent will build and maintain productive relationships with state and local public health agencies, academic institutions, healthcare organizations, and community-based organizations while contributing to the continuous improvement of coalition operations and workflows. The successful candidate will demonstrate excellent organizational, communication, and project management skills and contribute to the continued growth and impact of the PHACT Coalition. The ideal candidate will have 2–4 or more years of experience in program management, public health communications, and collaboration with academic institutions, public health agencies, and community-based organizations. Experience supporting multi-sector partnerships and statewide initiatives is highly desirable. An MPH or related graduate degree is preferred but not required.

Requirements

Bachelor's degree in related area and / or equivalent experience / training.
Three or more years of project management experience in healthcare, academia, public health or social service sector
Three or more years of experience with public health communications
Three or more years of experience with academic and governmental programmatic collaborations
Three or more year of experience working with community-based organizations
Strong communication and interpersonal skills to communicate effectively, both verbally and in writing.
2+ years of experience applying broad communication strategies to execute cross-sectoral initiatives.
Ability to multi-task with demanding timeframes, and ability to manage competing priorities among multiple parties and stakeholders.
Ability to use discretion and maintain all confidentiality.
Analytical / problem-solving skills.
Knowledge of common organization- or research-specific and other computer application programs.
Experience with online tools that support multi-institutional collaboration and data sharing, such as Zoom, Asana, Trello, Airtable, Google Workspace, Tableau, etc.
Demonstrated experience working with partners that represent a broad array of interests

Nice To Haves

Strong policy analysis techniques and applied research skills
Master’s Degree in Public Health

Responsibilities

Researches, monitors and analyzes regulations, legislation, research literature and UC policies for impact on the organization or initiative.
Supports periodic information landscaping, literature reviews, network mapping and other analyses to advance PHACT Coalition goals and objectives.
Stays apprised of public health policy developments at the national and regional levels and analyzes impacts to California/Californians.
May support CPR3 data initiatives that involve data sharing and data use agreements between academia and state government partners to facilitate use of public health data for applied research
Proposes, leads and / or participates on policy and planning committees and working groups.
Provides strategy development for organizational or research initiative.
Leads planning and coordination for bi-monthly virtual coalition meetings, including agenda development, speaker engagement, meeting logistics, preparation of meeting materials, and post-meeting follow-up with coalition members.
Provide program coordination, knowledge management, and program and policy analysis support to the PHACT Coalition Community Partnerships Working Group.
Develop and implement communications strategies including drafting and disseminating resource emails, newsletters, updating and maintaining the PHACT webpage, and sharing resources/events on social media.
Supports program management functions, including PHACT Coalition member management, donor reporting, and tracking of milestones and deliverables.
Acts as primary point of contact between internal and external stakeholders on assigned tasks and initiatives; ensure clear and regular communication between teams and donors.
Provides periodic status reports to program leads and external partners and coordinate documentation and archiving of project deliverables.
Supports PHACT Coalition membership management, manages inbound and outbound Coalition email traffic on behalf of CPR3.
Contributes to stakeholder engagement efforts and relationship management across coalition partners.
Performs periodic outreach to stakeholder groups to ensure adequate inclusion and program responsiveness to needs and priorities.
Coordinates implementation with cross-organizational departments or external entities as needed.
Develops scope of work, budgets, and reports for project requirements.
Develops reports, policies and procedures, and other documents in support of PHACT Coalition objectives as assigned.
Identifies gaps or needs for additional documentation that may advance the work of the PHACT Coalition.
Supports CPR3 Director of Operations and Strategy with monthly donor calls, weekly and quarterly donor tracking and donor recruitment.