Project Manager

Harvard University • Boston, MA

11h • Hybrid

About The Position

The Planning, Design and Construction Office at Harvard Medical School has an opening for a dedicated, resourceful, and enthusiastic Project Manager (PM) to join our Project Management Team. This team is responsible for the planning, design, construction, and turnover of projects at Harvard Medical School. The Project Manager plays a key role in executing Harvard Medical School’s Operating Renewal Projects and Campus Infrastructure Projects. Under the supervision of the Director of Design and Construction, the PM requires a broad set of skills in project delivery to manage and control all aspects of the project life cycle from planning through completion. The PM will collaborate with identified stakeholders and Administration, Campus Planning and Facilities (CPF), and University groups (Sustainability, Environmental Health & Safety, etc.) to ensure projects meet desired goals, standards, and requirements. The PM will coordinate, facilitate, and lead the design, bid, construction, commissioning, and closeout of the project, including FF&E package development and procurement. The role is accountable for all phases of assigned projects and their outcomes, ensuring sound stewardship of the school’s resources to support academic, research, and administrative spaces on campus. The PM will communicate issues impacting scope, schedule, or budget to department leadership and lead the project team in identifying, evaluating, and recommending solutions to mitigate impacts. The role involves working cross-functionally with the Planning Department to support early project phases, including initiation and planning. During the feasibility phase, the PM leads project scope development and sets expectations by gathering input and building consensus with stakeholders and department representatives. The PM is responsible for developing project scope, schedule, and budget based on set goals and expectations, utilizing department estimating tools and trusted trade partners. The role includes proper management and recording of the project budget, identifying cost and schedule impacts of changes to the approved scope of work, and taking appropriate action to keep projects on schedule and on budget. The PM will spearhead the RFP process for architect and construction manager selections, prepare reports for Capital Planning and the Capital Project Review Committee, and review/evaluate contractor and construction manager proposals. The role involves evaluating alternative design options and construction solutions, overseeing the preparation of contract documents, coordinating design reviews, facilitating necessary permits and approvals, and ensuring project goals are realized. The PM will also be responsible for construction administration oversight, including attending meetings, field observation, shop drawing review, financial management, and complete and timely administration of all project closeout procedures, including punch list work, commissioning, and final budget reconciliation.

Requirements

• Bachelor’s degree in architecture, engineering, construction management, building technology or a related discipline.
• A minimum of 8 years of relevant experience.
• Experience with infrastructure systems including HVAC, plumbing, electrical, and audiovisual are required.
• Knowledge and experience of industry-standard project management practices and delivery methods are required, including traditional design bid build (DBB), CM at Risk (CMR with GMP), and Design Build (D/B), with the proven ability to tailor these processes to fit specific situations.
• Demonstrated ability to develop and maintain project budgets and schedules.
• Demonstrated ability to plan and manage projects to achieve deadlines and objectives.
• Experience in preconstruction phase services and construction-related contract administration, including contract review, contractor proposal bid review, and risk management expertise during construction.
• Candidate shall possess a strong knowledge of the various design phases, including preconstruction, schematic design, design development, construction documents, construction administration, and turnover.
• Candidate shall understand the construction phase buyout and procurement process in support of meeting HMS project schedules and deadlines.
• Ability to manage multiple projects of varying sizes simultaneously.
• General knowledge of building codes and design practices.
• Familiarity with A/V, MEP, HVAC, FA/FP, lighting, and control systems.
• Excellent interpersonal skills.
• Must have the ability to quickly establish and maintain a solid working relationship with a variety of constituents, including senior administration, stakeholders, Facilities staff, and other University groups.
• Strong problem-solving and decision-making skills.
• Proven ability to manage and resolve issues under a variety of circumstances and urgency, with insight, diplomacy, and sensitivity.
• Coordinate and direct a multidisciplinary team that includes managers and peers independently and effectively.
• Experience with architecture, engineering, and construction best practices.
• Excellent verbal and written communication skills, including the ability to write and deliver clear and effective reports and presentations to various audiences, both internal and external.
• Working knowledge of standard office computer software (e.g., Excel, Word, PowerPoint, Microsoft Project, and Procore).

Nice To Haves

• Experience within a University / Academic or other large, diverse institutional setting with a minimum of 4 years’ experience is preferred.
• Experience with lab building construction and renovations in both new and aged facilities requiring coordination of utility and/or structural impacts to occupied research facilities.

Responsibilities

• Manage and control all aspects of the project life cycle from planning through project completion.
• Coordinate, facilitate, and lead the design, bid, construction, commissioning, and closeout of the project, including FF&E package development and procurement.
• Ensure sound stewardship of the school’s resources, ensuring they are effectively leveraged in support of improving academic, research, and administrative spaces on campus.
• Communicate to department leadership issues impacting scope, schedule, or budget.
• Lead project team to identify, evaluate, and recommend solutions to mitigate impacts.
• Work in a cross-functional capacity with the Planning Department to support the early phases of the project, including the Initiation and Planning phase.
• Lead project scope development and set expectations through gathering input from and building consensus with stakeholders and department representatives during the feasibility phase.
• Develop and maintain project scope, schedule, and budget based on set project goals and expectations.
• Manage and record the project budget.
• Identify cost and schedule impact of changes to the approved scope of work.
• Take appropriate action to keep the project on schedule and on budget.
• Spearhead the RFP process for architect and construction manager selections.
• Prepare and submit reports to Capital Planning and the Capital Project Review Committee when required.
• Review and evaluate contractor and construction manager proposals and make awards to qualified contractors.
• Evaluate alternative design options and construction solutions (Alternates).
• Oversee the preparation of contract documents by A/E firms and associated consultants.
• Coordinate phased design reviews and input from various internal and external constituents.
• Collaborate with the project team to facilitate all permits and approvals necessary to accomplish the project.
• Ensure the program, project goals, and objectives defined in the Feasibility and/or Planning Phase are realized in the Design and Construction Phases.
• Complete applications, attend meetings, prepare presentations, and respond to appropriate authorities.
• Provide construction administration oversight, including attendance at all construction meetings, field observation, shop drawing review, and complete financial management, including invoice and change order review and approval.
• Responsible for the complete and timely administration of all project closeout procedures.
• Ensure completion of the project scope of work, punch list work, and commissioning.
• Gather all closeout documentation, testing reports, and certifications.
• Perform final budget reconciliation upon project completion and resolve all outstanding invoices.
• Perform other duties as assigned.

Benefits

• Generous paid time off including parental leave
• Medical, dental, and vision health insurance coverage starting on day one
• Retirement plans with university contributions
• Wellbeing and mental health resources
• Support for families and caregivers
• Professional development opportunities including tuition assistance and reimbursement
• Commuter benefits, discounts and campus perks

What This Job Offers

• Job Type: Full-time
• Career Level: Senior