Project Manager - Aviation Capital Projects

ITnova•New York City, NY

10d•Hybrid

About The Position

ITnova is seeking experienced Project Managers to support the Port Authority of New York and New Jersey’s Aviation Department and its Core Capital Team. The role supports capital and operating projects across Port Authority airports and oversees project planning, design, procurement, construction, implementation, and close-out. Project Managers work as an extension of the Port Authority’s internal team, collaborating with engineers, consultants, contractors, and other stakeholders to deliver projects in line with established objectives. The position is full-time, Monday through Friday, 9:00 a.m. to 5:00 p.m. EST, with four days per week onsite and one day remote. It is contingent upon contract award. The role may require occasional extended hours and response to project-related emergencies. Candidates must be U.S. citizens or current lawful permanent residents, be able to travel to Port Authority airports as directed, and complete required background checks to obtain airport identification and access to secured areas.

Requirements

Bachelor’s degree in Engineering or Architecture from an accredited college or university.
At least five years of project management experience managing complex, concurrent infrastructure capital and/or operating projects.
Demonstrated experience supporting project planning, design, construction procurement, construction management or administration, and successful asset turnover.
Experience managing project scope, schedules, budgets, deliverables, risks, and stakeholder coordination.
Strong written and verbal communication, organizational, analytical, and problem-solving skills.
Ability to prepare project status reports, schedules, presentations, meeting documentation, and other project management deliverables.
Valid driver’s license.
Ability to travel to one or more Port Authority airports as directed.
Ability to successfully complete required background checks and obtain airport identification and access to secured areas.
Ability to work in a hybrid arrangement, with remote work limited to one day per week.
Flexibility to work occasional extended hours and respond to project-related emergencies when necessary.
Must be a U.S. citizen or a current lawful permanent resident (Green Card holder).

Nice To Haves

Experience managing capital projects at airports or other complex transportation facilities.
Experience working with public agencies, large infrastructure programs, or owner-side project management teams.
Familiarity with construction contracts, Design-Build delivery, procurement processes, permits, access agreements, and contractor administration.
Experience with project controls, schedule analysis, critical-path monitoring, cost forecasting, and schedule recovery planning.
Proficiency with Microsoft Project, Primavera P6, Microsoft Excel, PowerPoint, Visio, or similar project management and reporting tools.
Experience developing and tracking key performance indicators (KPIs), project dashboards, and executive-level reports.
Specialized experience in one or more areas such as facility planning, technology and innovation, sustainability, data analytics, customer experience, asset management, safety, or project controls.

Responsibilities

Manage and coordinate assigned aviation projects, programs, and workstreams throughout the project life cycle, from initiation and planning through implementation, commissioning, turnover, and close-out.
Develop and maintain project scopes, objectives, requirements, schedules, budgets, milestones, deliverables, and implementation plans.
Monitor project progress, costs, schedules, risks, issues, and performance; identify potential delays or variances and coordinate corrective actions.
Support preparation and review of requests for proposals, scopes of work, technical requirements, procurement packages, work orders, and related project documentation.
Coordinate with engineering, design, construction, operations, maintenance, technology, finance, procurement, airport management, and other internal stakeholders.
Manage communications and coordination with consultants, contractors, airlines, tenants, utilities, government agencies, and other external parties.
Review project schedules, dependencies, critical milestones, and recovery plans to support timely delivery.
Monitor consultant and contractor performance and deliverables for compliance with project requirements, schedules, budgets, and contractual obligations.
Track project risks, issues, action items, decisions, approvals, and interdependencies; support development and implementation of mitigation plans.
Prepare and maintain project plans, status reports, meeting minutes, dashboards, KPI reports, executive summaries, presentations, and other management documentation.
Coordinate project meetings, document decisions and action items, and follow up with responsible parties to ensure timely completion.
Support project budget tracking, cost forecasting, commitments, contract administration, and financial and administrative reconciliation.
Coordinate project documentation, approvals, permits, agreements, and other requirements necessary to advance assigned projects.
Support quality assurance, quality control, implementation reviews, lessons learned, and transition of completed projects to operations and maintenance teams.
Collaborate with other Project Managers and Port Authority staff to coordinate resources, share information, and maintain consistency across projects and programs.
Perform other project management and coordination duties as assigned.