Project Manager - Consulting (On-Site)

Oxley Enterprises • Washington, DC

1d • Onsite

About The Position

The Project Manager - Consulting plans, coordinates, and tracks change management, strategic planning, business transformation, and process improvement projects supporting the U.S. Coast Guard (USCG). The role supports cost, schedule, and performance analysis, risk management, and program documentation. It guides complex, executive-level transformation efforts, coordinates integrated project teams, keeps senior leaders informed, and delivers projects within timeframe and resource constraints.

The position is on-site at U.S. Coast Guard Headquarters in Washington, D.C. Duties include supporting federal program offices, coordinating contractor activities with Government objectives, and providing program management, strategic planning, communications, documentation, analysis, and meeting facilitation. CONUS and OCONUS travel may be required; a valid passport and current immunizations are required for OCONUS travel.

The role requires the ability to obtain and maintain a Federal Civilian Public Trust. Applicants must be U.S. citizens or permanent residents who have lived in the United States for at least three years.

Requirements

• 3–15 years of experience in program and project management, meeting facilitation, strategic communications, and organizational change management supporting the USCG or other federal agencies with defense, homeland security, or law enforcement missions.
• Bachelor's degree in Engineering, Business, or a related field.
• Above-average experience executing, coordinating, and tracking multiple projects.
• Ability to use project definition and management tools to scope initiatives and develop integrated master schedules.
• Ability to apply established project and program management best practices to scheduling and executing activities.
• Experience supporting federal program offices, including preparing briefs, documentation, reports, and analyses.
• Experience with cost, schedule, and performance analysis, as well as cost estimation and analysis.
• Experience with risk assessment and mitigation, including conducting risk analyses and maintaining risk registers.
• Experience developing, updating, and tracking program schedules and events, and managing program databases, trackers, and reports.
• Experience with program documentation, technical library management, task tracking, and performance measurement products.
• Ability to manage highly complex projects and complete them within estimated timeframes and resource constraints.
• Above-average proficiency in Microsoft Office, including OneDrive, Teams, Microsoft Project, and SharePoint.
• Strong ability to conduct research and analyze technical data.
• Ability to read and interpret Government policy, regulations, and directives, and apply interpretations fully and legally to contract activities.
• Ability to provide technical writing and editorial support, including formatting, proofreading, and editing.
• Strong oral and written communication skills, including communication with executive-level personnel.
• Ability to facilitate meetings and working group sessions, including workshop-based sessions.
• Ability to learn and use USCG-specific program management and planning tools and applications.
• Ability to obtain and maintain a Federal Civilian Public Trust.
• U.S. citizenship or permanent residency with at least three years of residence in the United States.
• For OCONUS travel, a valid passport and current immunizations are required.

Nice To Haves

• Project Management Professional (PMP) certification, Department of Homeland Security (DHS) mid-level Project Management certification, or equivalent certification.

Responsibilities

• Keep the contracting officer informed of contractor status and ensure contractor activities align with Government objectives.
• Attend kick-off meetings and prepare draft and final project plans addressing order handling, risks, and risk mitigation.
• Prepare monthly status reports for the contracting officer covering work performed, technical and schedule status, travel, and contractor concerns or recommendations.
• Meet monthly with the contracting officer to exchange information and resolve emerging problems and issues.
• Develop the transition plan, including phase-in and phase-out procedures, and report transition progress monthly.
• Coordinate internal communications focused on change management and support contingency and steady-state logistics efforts.
• Scope change management initiatives using project definition and management tools, and develop integrated master schedules for Government approval.
• Develop and maintain processes to track, integrate, and oversee high-priority performance management and core business projects, and assess project benefits and return on investment.
• Provide guidance and direction for executive-level initiative management, business process development, business reengineering, and strategic business projects.
• Provide technical writing and editorial support, including copying, formatting, proofreading, and editing.
• Provide day-to-day program management support to program teams as directed by the Program Manager, Deputy, or designee.
• Support strategic planning, implementation, coordination, integration, and evaluation of programmatic activities and administrative systems.
• Prepare, coordinate, and develop program briefs, documentation, reports, analyses, and other deliverables for staff review and approval.
• Manage and update databases, trackers, spreadsheets, and reports; develop, update, and track program schedules and events.
• Conduct risk analyses, maintain the risk register, coordinate stakeholder meetings, and facilitate the risk management process.
• Perform cost, schedule, and performance analysis, including cost estimation and analysis.
• Provide documentation and administrative support, including communications and tracking, documentation capture, technical library management, task tracking, and performance measurement products.
• Manage internal processes and track program deliverables.
• Support integration of functions, processes, and policies, including change management, strategic planning, and analysis.
• Facilitate executive-level sessions and support strategy formulation.
• Develop and manage Integrated Project Teams (IPTs) that execute improvement efforts based on defined project plans.
• Establish standard, disciplined, repeatable, and scalable processes, and link performance measures to business strategies and objectives.
• Support development of strategies, tactics, communications methods, and processes for implementing and deploying change and risk management initiatives.
• Support project identification, prioritization, and selection; maintain a project pipeline and portfolio aligned with strategic priorities.
• Support project execution, including charter support, team development, stakeholder engagement, tracking and risk management, closeout, final documentation, and identification of replication opportunities.
• Facilitate meetings and working group sessions by coordinating calendars and locations, sending invitations, arranging teleconference, VTC, and Microsoft Teams requirements, preparing agendas and read-ahead materials, drafting presentations, recording minutes, and tracking action items.
• Coordinate parties responsible for tasks and review work products for completeness, quality, and adherence to customer requirements.

Benefits

• Medical, dental, vision, and prescription drug coverage for the employee and family.
• Company-paid life insurance, short-term disability, and long-term disability.
• Supplemental accident, critical illness, and hospital coverage.
• Additional life insurance coverage for employees and their dependents.
• 401(k) plan with multiple options.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level