Project Manager - Consulting (On-Site)

Oxley Enterprises®, Inc. • Washington, DC

2d • $88,100 - $174,780 • Onsite

About The Position

The Project Manager - Consulting plans, coordinates, and tracks change management, strategic planning, business transformation, and process improvement projects and supports cost, schedule, and performance analysis, risk management, and program documentation. This position supports the U.S. Coast Guard (USCG). The role involves leading complex, executive-level transformation efforts from plan to results, guiding strategic change, integrated project teams, and process improvement for a federal mission support organization. The Project Manager will coordinate moving parts, keep senior leaders informed, and deliver within timeframe and resource constraints.

Requirements

• 3 - 15 years of experience in program and project management, meeting facilitation, strategic communications, and organizational change management supporting the USCG or other federal agencies with defense, homeland security, or law enforcement missions.
• Above average experience with project management, including execution, coordination, and tracking, on multiple projects.
• Above average ability to use project definition and management tools to scope initiatives and develop integrated master schedules.
• Above average ability to apply established project and program management best practices and discipline to scheduling and executing activities.
• Above average experience supporting federal program offices, including preparing briefs, documentation, reports, and analyses.
• Above average experience with cost, schedule, and performance analysis and cost estimation and analysis.
• Above average experience with risk assessment and mitigation, including conducting risk analyses and maintaining risk registers.
• Experience developing, updating, and tracking program schedules and events, and managing program databases, trackers, and reports.
• Experience with program documentation, technical library management, task tracking, and performance measurement products.
• Above average ability to provide guidance and direction for executive-level projects implementing initiative management principles, business process development, business reengineering, and strategic business projects.
• Above average ability to manage projects of high complexity and direct their completion within estimated timeframes and resource constraints.
• Above average proficiency in Microsoft Office (e.g., OneDrive, Teams, Microsoft Project, SharePoint).
• Strong ability to conduct research and analysis of technical data.
• Strong ability to read and interpret Government policy, regulations, and directives, and apply those interpretations fully and legally to all contract activities.
• Above average ability to provide technical writing and editorial support, including formatting, proofing, and editing.
• Strong ability to communicate effectively, orally and in writing, with executive-level personnel.
• Ability to coordinate all parties to tasks and review work products for completeness, quality, and adherence to customer requirements.
• Ability to facilitate meetings and working group sessions, including workshop-based sessions.
• Ability to learn and use USCG-specific program management and planning tools and applications.
• Excellent verbal and written communication skills.
• Experience supporting a federal agency.
• Ability to obtain/maintain a Federal Civilian Public Trust.
• U.S. Citizenship or Permanent Resident that has lived in the United States for at least 3 years.

Nice To Haves

• Project Management Professional (PMP) certification, Department of Homeland Security (DHS) mid-level Project Management certification, or equivalent certification.

Responsibilities

• Plans, coordinates, and tracks change management, strategic planning, business transformation, and process improvement projects.
• Supports cost, schedule, and performance analysis, risk management, and program documentation.
• Supports the U.S. Coast Guard (USCG).
• Guides strategic change, integrated project teams, and process improvement for a federal mission support organization.
• Coordinates moving parts, keeps senior leaders informed, and delivers within timeframe and resource constraints.
• Prepares briefs, documentation, reports, and analyses for federal program offices.
• Performs cost, schedule, and performance analysis and cost estimation and analysis.
• Conducts risk analyses, maintains the risk register, coordinates stakeholder meetings, and facilitates the risk management process.
• Develops and maintains processes to track, integrate, and oversee high-priority performance management and core business projects.
• Provides guidance and direction for executive-level projects implementing initiative management principles, business process development, business reengineering, and strategic business projects.
• Provides technical writing and editorial support, including copying, formatting, proofing, and editing.
• Manages and updates databases, trackers, spreadsheets, and reports, and develops, updates, and tracks program schedules and events.
• Facilitates executive-level sessions and supports strategy formulation.
• Develops and manages Integrated Project Teams (IPTs) that execute improvement efforts based on defined project plans.
• Supports the integration of functions, processes, and policies including change management, strategic planning, and analysis.
• Supports project execution, including charter support, team development, stakeholder engagement, tracking and risk management, project closeout, final documentation, and identification of replication opportunities.
• Facilitates meetings and working group sessions, including coordinating participant calendars, reserving locations, sending invitations, executing teleconference, Video Teleconference (VTC), and Microsoft Teams requirements, drafting agendas, preparing read-ahead materials and presentations, writing minutes, and tracking action items.
• Coordinates all parties to tasks and reviews work products for completeness, quality, and adherence to customer requirements.
• Keeps the contracting officer informed of contractor status and ensures contractor activities align with Government objectives.
• Attends Kick-Off Meetings with the contracting officer and prepares draft and final project plans addressing order handling, risks, and risk mitigation strategies.
• Prepares monthly status reports for the contracting officer summarizing work performed, technical and schedule status, travel conducted, and contractor concerns or recommendations.
• Meets monthly with the contracting officer to exchange information and resolve emergent problems and issues.
• Develops the Transition Plan, including phase-in and phase-out procedures, and reports transition progress monthly to the contracting officer.
• Coordinates internal communications with a focus on change management.
• Supports contingency and steady-state logistics efforts.
• Scopes change management initiatives using project definition and management tools, and develops integrated master schedules for Government approval.
• Gauges project benefits and return on investment.
• Prepares, coordinates, and develops program briefs, documentation, reports, analyses, and other deliverables for review and approval by staff.
• Provides documentation and administrative support, including communications and tracking, documentation capture, technical library management, task tracking, and performance measurement products.
• Manages internal processes and tracks program deliverables.
• Establishes standard, disciplined, repeatable, and scalable processes.
• Links performance measures to business strategies and objectives.
• Supports development of strategies, tactics, communications methods, and processes to implement and deploy change and risk management initiatives.
• Supports project identification, prioritization, and selection processes, and maintains a project pipeline and portfolio aligned with strategic priorities.

Benefits

• Medical, dental, vision and prescription drug coverage for you and your family.
• Life Insurance, short-term disability and long-term disability paid for by the Company.
• Supplemental coverages including Accident, Critical Illness, and Hospital.
• Additional Life insurance coverage for you and your dependents.
• 401k plan with various options to select based on your retirement goals.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level