Project Manager-Space

Aleto, Inc.•Washington, DC

7d•$100,000 - $110,000•Onsite

About The Position

Aleto specializes in federal property management, space planning, and facility management. Aleto primarily supports federal government agencies to create realty solutions, provide facility and space planning support services, and enhance strategic communications. We are looking to hire motivated people who are excited to grow with us. You'll have the potential to help improve processes and help identify solutions for our government, supporting the organizations that serve American citizens across the country. We offer the opportunity to work directly with clients to have a real impact on the day-to-day operations of federal agencies. We are a growing company that stands firm on our core values: Accountability, Ingenuity, Reliability, Service, and Stewardship. This is what sets us apart from our competitors. Aleto is committed to helping federal agencies improve their workspaces. We aspire to be trusted advisors to senior executives for federal leasing and facilities operations decision-making. Our purpose is to enhance your workspaces with our innovations while maintaining your trust with dependable, responsible, and high-quality service. We work hand-in-hand with our partners, from start to finish, to ensure we're identifying and delivering the best solutions based on their business needs.

Requirements

Must be able to obtain an active HSPD-12 public trust credential
U.S. Citizenship
Bachelor’s degree in Architecture, Engineering, Interior Design, Construction Management, Project Management, Facility Management or equivalent discipline.
5+ years related experience in project management, ideally including delivering small to large interior builds, reconfigurations, or updates, move-add-change (MAC) projects (including IT and furniture), and Facility Management professional services, including demonstrated success as the lead project manager on several projects of $500,000 and/or 50,000 RSF minimum.
General knowledge of commercial and government workplace design, including GSA space assignment policy and BOMA space standards
Expert knowledge of AutoCAD to efficiently use and manipulate drawings
Ability to read and understand construction documents and blueprints
Ability to understand and apply OSHA and ADA requirements, and all building and safety codes
AutoCAD, Revit
MS Project, Primavera, or equivalent
ePM software such as Kahua or equivalent
Proficient in Microsoft Office
Proficient in Google Workspace
Ability to learn new planning, drawing, design, and specification software
Excellent written and verbal communication skills, must be comfortable presenting to clients and executive personnel
Ability to write clearly and informatively, editing work for spelling and grammar, varying writing style to meet needs
Ability to do all general tasks in project management (scope, risks, procurement, scheduling, budgeting, etc., to include soft skills (i.e., customer relationship management).
Highly developed interpersonal and customer relationship management skills
Professional demeanor, strong work ethic, discreet, resourceful, and able to maintain confidentiality
Ability to communicate with a variety of people, both internal and external
Ability to work collaboratively in a team environment
Ability to initiate and follow through on work independently
Ability to work in a fast-paced environment
Excellent time management and prioritization skills
Strong multi-tasking abilities
Ability to adapt to changing priorities
Excellent organizational skills and attention to detail
Ability to meet assigned deadlines
Proven problem-solving skills with the ability to analyze situations, identify existing or potential problems, and recommend solutions
Proven risk management skills, both financial and programmatic
Keen analytic, organizational, and problem-solving skills to provide strategic data interpretation, rather than simple reporting
Strong ethics and sound judgment
Demonstrated ability to make important decisions under pressure
Proven ability to develop and maintain and positive team environment
Highest level of integrity in managing confidential information

Nice To Haves

Studying for/attaining a master’s degree in Architecture, Engineering, Interior Design, Construction Management, Project Management, Facility Management or equivalent discipline.
Relocation and/or Decommissioning experience is a plus
PMP, CCM, CACM, or CFM credentials are a plus
Experience with IWMS software strongly desired; experience with FM: Systems software a plus

Responsibilities

Assist with the planning & development, execution, and close out of interior projects to contribute to the client's brand and workplace innovation strategy, including but not limited to: Scheduling, Estimating/Budgeting, Developing Scopes of Work, Reviewing and responding to submittals and requests for information (RFI), Developing design intent drawings, Reviewing and responding to change order requests, Coordinating/assisting with moves, from individuals to whole groups; and Overseeing Administration, Construction Management, transfer of documentation, and turnover to building O&M and branch staff
Coordinate with internal/external service providers
Lead/serve as a point of contact for teams across functional areas
Perform quality control throughout the project to maintain standards
Coordinate with other client personnel and external vendors/contractors to ensure delivery of a successful project space documentation and data is accurate, conforms to the client’s design/software standards
Maintain thorough records and report periodically, as required, on project status, risk, and progress.
Collaborate with other on-site contract staff, including other project managers, furniture specialists, writer/communications specialists, and senior financial analysts on high-visibility projects and initiatives.
Prepare and maintain As-Built Drawings to track all portfolio space, verifying USF and Rentable Square Foot (RSF) according to the client’s space standards
Update the record drawings (XRef files in AutoCAD, Revit, or IWMS – any/all a plus) for all client space and drawing templates using the appropriate software
Perform regularly scheduled site walks to confirm project site conditions and progress.
Conduct meetings with clients to review documents and drawings, furniture specifications, space plans, and schedules.
Participate in meetings as required for project coordination with Architects, Engineers, AV/IT, General Contractors, GSA Project, and Building Management staff, and other stakeholders.
Review all project documents for compliance with to plan, budget, schedule, etc., and raise concerns or flag issues to agency staff.
Compliance with all Aleto processes, standards, and guidelines, including utilizing the employee and intranet platforms, clocking in and/or entering time on a daily basis, submitting expense reports, providing monthly progress reports, etc.
Participate in recurring performance development meetings with your Aleto Team Lead to discuss current job tasks, promote open dialog/feedback, recognize and celebrate wins, and review positive and purposeful approaches for meeting work-related and professional development goals.
Attend team meetings, tri-annual company All-Hands Meetings, and other company-sponsored team-building events to foster and support Aleto's core values, vision, and culture.
Accomplish all tasks appropriately assigned or requested.

Benefits

Paid vacation
Sick time
Paid federal holidays
Parental leave
Full medical/dental/vision
401(k) with employer match
Medical Insurance (Aleto contributes $400 per month toward employee medical premiums, equal to 75% of the Employee Only premium for the HSA 3300 Base Plan. Employees may select from two HSA-eligible plans or a POS plan.)
Dental Insurance (Aleto contributes 75% of the employee’s premium.)
Vision Insurance (Aleto contributes 75% of the employee’s premium.)
Pre-Tax Savings Accounts (The option to enroll in an HSA or FSA depending on elected medical insurance coverage.)
Disability Insurance (Company-paid short-term and long-term disability insurance.)
Life Insurance (Company-paid life insurance coverage.)
Paid Time Off (Paid time off includes eleven federal holidays. Full-time employees accrue PTO at the rate of 5 hours per pay period for a total of three weeks per year. In addition, employees are provided with a separate bank of 40 hours of paid sick leave per year.)
Retirement Plan (Aleto offers full-time employees a 401(k) qualified retirement plan.)
Professional Development (job-related training which enables an employee to improve their performance, their development as a professional within the organization, and/or as a means of retaining and developing key skills and competencies related to the demands of the job.)