Project Manager - Regulatory and Licensing

Stanford Health Care•Palo Alto, CA

3d•Hybrid

About The Position

Join our Facilities Planning & Design team as a Project Manager - Regulatory & Licensing, where your expertise directly shapes safe, compliant healthcare environments. You’ll play a critical role in ensuring our spaces meet regulatory standards and support exceptional patient care. As a Project Manager - Regulatory & Licensing, you’ll manage the licensing and regulatory coordination for healthcare projects, partnering closely with internal medical planning and regulatory affairs teams, external design teams, and authorities having jurisdiction. In this hybrid role based in Palo Alto, you’ll be onsite on Mondays and Wednesdays, with flexibility to work from home on other days unless project needs require attendance. Success in this role means anticipating regulatory requirements, guiding teams through CDPH and OSHPD processes, and keeping projects moving smoothly across multiple stakeholders. The Land Use & Licensing team guides long-range planning, entitlements, and sustainability initiatives that advance Stanford Medicine’s growth and mission. Combining expertise in architecture, planning, construction, and healthcare, the team oversees licensing, compliance, and government relations with precision and collaboration. The work ensures regulatory alignment, sustainable development, and seamless coordination across the enterprise. The Facilities Planning & Design (FPD) business unit leads the planning, design, and improvement of Stanford Health Care’s spaces to advance excellence in care, innovation, and experience. With expertise across Planning, Design, Land Use & Licensing, Art, Wayfinding, Signage, and Facilities Administration, FPD turns vision into reality, creating functional, compliant, and inspiring environments aligned with Stanford Medicine’s mission. The Facilities Services division enhances health through leadership, collaboration, and innovation. Our team offers essential non-clinical support 24/7, ensuring safe operations and planning for future needs. We represent the intersection of planning, construction, general services, and facilities operations.

Requirements

3+ years of relevant experience, ideally in healthcare design or regulated environments
Strong understanding of licensing workflows for healthcare spaces
Bachelor's degree in a work-related discipline/field from an accredited college or university. Relevant experience in lieu of degree may be considered.
5 years of progressively responsible and related work experience
Required Experience working in Healthcare and/or an Academic Medical Center.
Ability to work independently, establish priorities, and make sound decisions while meeting time sensitive deadlines
Ability to present facts and recommendations effectively in oral and written form
Ability to identify issues, risks, and escalations, assemble data, validate conclusions, and incorporate resolutions
Ability to gain consensus among disparate groups
Ability to exercise judgment and demonstrate effectiveness in decision making occasions
Ability to manage a significant workload, prioritize projects appropriately and work independently
Advanced proficiency with MS Office Suite (Excel, Word, PowerPoint, and Visio) and Microsoft SharePoint
Advanced ability to identify, develop and quantify any required corrective action plans
Experience with business case preparation and cost benefit analysis
Familiarity with compliance (regulatory, OSHPD, Joint Commission, etc.) and governance issues
Strong presentation and facilitation skills to communicate with and persuade a wide range of audiences

Nice To Haves

Experience interacting with CDPH and OSHPD
Licensed architect preferred
Program management leading mission-critical programs that involve significant organizational complexity
Leading large teams in a matrix management environment.
Developing, implementing, and monitoring process improvement initiatives.
Developing, implementing, managing, and monitoring project management frameworks and methodologies.
Developing and managing project budgets and process.
Space planning, functional programming (architectural), or move management experience.
PMP - Project Mgmt Professional preferred.

Responsibilities

Manage the licensing and regulatory coordination for healthcare projects.
Partner closely with internal medical planning and regulatory affairs teams, external design teams, and authorities having jurisdiction.
Anticipate regulatory requirements.
Guide teams through CDPH and OSHPD processes.
Keep projects moving smoothly across multiple stakeholders.
Deliver concurrent various sized projects to successful completion.
Follow FS&P standard work/processes, policies, and procedures, develop detailed project plans, and complete required project documentation.
Coordinate with FS&P Senior leadership and BOSI manager on project budget targets, status, and resolution of related issues.
Utilize designated project management tools to report project status, manage issues, identify risks and escalations.
Develop and maintain effective relationships with project owners, operational leaders, business services, IT, vendors, and other project stakeholders.
Support Senior Project Managers as back up on projects.
Coordinate post-project review and lessons learned meetings following stabilization of projects.
Provide leadership while the project coordinator positions the team and collaborates in project implementation.
Balance both internal and external stakeholder interests to maintain alignment of the project outcomes.
Incorporate Lean practices to effectively manage stakeholder and operational leader expectations.
Understand customer requirements and manage the dynamics of these individuals.
Actively facilitate project scope and collaboratively set the schedule, future state processes and operational workflows, leveraging standard team tools to drive projects from intake through successful completion, and ensure the project is completed in scope, on schedule, and within budget.
Develop effective and attainable workplans.
Identify and pursue opportunities to optimize effectiveness.
Develop and administer project reporting systems.
Prepare and present information concerning operational effectiveness.
Organize and delegate work to achieve desired outcomes.