Project Manager, Ophthalmology Harbour Lab

UT Southwestern Medical Center • Dallas, TX

23h

About The Position

Works under minimal supervision to assist in project development while exercising independent judgement and authority as required. Manage overall project and program development activities.
Serves as representative for Harbour Lab to trainees, potential lab members, collaborators, grants administrators, funding agencies, industry and non-profits. Reports to Harbour Lab Principal Investigator and Department Chair, J. William Harbour, MD.
Projects with Trainees
Manage list of potential projects for medical students, residents, fellows and other non-lab based trainees working with Dr. Harbour and the Harbour Lab
Coordinate with trainees and Department Clinical Research Unit (CRU) to ensure compliance with research training and procedures
Provide guidance to trainees in data collection, data analysis (coordinate with biostatistician, etc.), initial manuscript draft, layout of tables and figures
Coordinating manuscript writing and draft management
Assist trainee in manuscript submission
Harbour Lab Collaborations
Coordinate with Department CRU and outside collaborators regarding data sharing for collaborative projects
Coordinate with industry and collaborative investigators on active projects, work group meetings, annual meetings, etc.
Harbour Lab Grants
Maintain current list of potential grant funding sources and RFAs
Work with Dr. Harbour, Harbour Lab Manager, Department Grants Manager, collaborators, and SPA to put applications together for submission
Coordinate with collaborators regarding timelines on grant applications
Prepare progress reports for active grants and donor-funded projects
Harbour Lab Manuscripts
Work with Dr. Harbour to write initial manuscript drafts and maintain draft management through the final submitted version
Work with Dr. Harbour, Lab Manager and co-authors to manage manuscript resubmissions
Coordinate with co-authors regarding timelines, affiliations, ORCID numbers, etc.
Coordination with Key Department Members
Coordinate with Harbour Lab Manager and attend Harbour Lab Meetings
Coordinate with Department Program Coordinator and Assistant to Dr. Harbour on schedules and deadlines
Coordinate with Department Assistant Director of Operations (VS) on lab member recruitment
Coordinate with Department Research Program Manager (PC) on Harbour Lab pre-award and post-award grant management
Coordinates with Department Marketing Manager (JR) on Harbour Lab web and social media presence

Requirements

• Bachelor's Degree in Business Administration, Health Care Administration, Education/Social Science, or related field
• 5 years of experience in medical administration that includes people leadership and project management
• Education may be considered in lieu of experience

Nice To Haves

• Master's Degree

Responsibilities

• Exercises decision-making and problem-solving skills to manage portfolio of projects to include all process development initiatives from design to implementation.
• Serves as point-of-contact for the business unit for the receipt, coordination and analytical preparation of information.
• Tasks include, but not limited to monitoring and maintaining all project intake submissions, establishment of work-flows across the business unit as a whole which includes ambulatory, basic and clinical science, and administrative.
• Develops and maintains project work plans to measure and manage progress against budgets, project scopes, goals, timelines and deliverables clearly communicating project expectations to team members and management.
• Ensures compliance with applicable laws, regulations, policies and procedures.
• Develops best practices and tools for execution of program requirements and goals.
• Aligns business processes, clinical care/standards and research practices with institutional and national standards and provides mechanism to deliver information to staff/faculty as necessary.
• Recommends and develops new policies and procedures for improvement of program activities.
• Develops, cultivates, and maintains working relationships with internal and external agencies and other organizations and institutions associated with the Chairman's Office.
• May represent the Department Administrator as a liaison to Medical Directors, residents, staff, institutional and external departments and University administration in support of departmental goals and objectives.
• Will independently audit departmental processes and offer recommendations for process improvement and efficiency.
• Provides standard and ad hoc reports to business unit leadership as needed.
• Performs other duties as assigned.

Benefits

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• 100%25 coverage for preventive healthcare-no copay
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer

What This Job Offers

• Job Type: Full-time
• Career Level: Manager