Project Manager - Operations

Foundation Building Materials•Indianapolis, IN

15h•Onsite

About The Position

Foundation Building Materials (FBM) is seeking a Project Manager to oversee complex and large-scale commercial and residential construction projects. This role is crucial for managing the flow of products from bid to delivery, acting as a liaison between customers, vendors, project teams, and internal departments. The Project Manager will ensure products are competitively priced, accurately specified, delivered on time, and maintained properly throughout the project lifecycle. Responsibilities include reviewing project details and specifications to identify product opportunities, validate scope, and support successful project execution.

Requirements

High school diploma or equivalent required
Minimum of 5 years of project management, sales support, customer service, construction materials, distribution, or related industry experience
Strong understanding of procurement, specialty products, order management, pricing, logistics, and customer relationship management
Experience working with ERP, CRM, and project management systems
Proficiency in Microsoft Office Suite, including Excel, Outlook, and Word
Ability to analyze information, solve problems, and make sound business decisions
Excellent communication, organizational, and interpersonal skills
Extensive knowledge about specialty ceiling products

Nice To Haves

Associate or bachelor’s degree preferred

Responsibilities

Review project plan, specifications, and bid documents to identify project requirements and specialty product opportunities.
Analyze project scope to ensure product selections align with the job, customer needs, code requirements, and installation specifications.
Identify potential scope gaps, product substitutions, value engineering opportunities, and specification conflicts.
Collaborate with sales and project teams to develop complete and accurate material packages for customer proposals.
Serve as the primary decision-maker for sourcing and procurement of products for large-scale commercial and residential construction projects, balancing customer requirements, project specifications, lead times, and company profitability.
Lead negotiations with vendors, manufacturers, and suppliers regarding pricing, freight, delivery schedules, and service-level commitments to secure the most favorable commercial terms for the company and its customers.
Exercise independent judgment in evaluating vendor proposals, comparing product alternatives, and selecting sourcing strategies that optimize cost, quality, availability, and overall project performance.
Analyze market conditions, material cost fluctuations, vendor pricing trends, and supply chain constraints to develop procurement strategies that protect margins and reduce financial risk.
Make purchasing recommendations and procurement decisions on behalf of the company, including approval of vendor selections, pricing structures, and product substitutions within established authority levels.
Evaluate and recommend value engineering opportunities by identifying alternative products, manufacturers, or sourcing solutions that meet design specifications while improving cost efficiency or lead times.
Develop and maintain strategic vendor relationships to improve pricing leverage, negotiate favorable terms, and ensure high service standards, product quality, and reliable delivery performance.
Resolve vendor disputes, pricing discrepancies, product availability issues, and escalations by negotiating practical business solutions that minimize operational disruption and financial exposure.
Partner with leadership and sales teams to support bid strategy, margin optimization, and large-project procurement planning, providing recommendations that directly influence revenue and profitability.
Continuously assess vendor performance, compliance, and purchasing trends to identify consolidation opportunities, cost-saving initiatives, and process improvements.
Manage purchase orders, order placement, and order tracking to ensure material accuracy and timely fulfillment.
Coordinate with internal teams, vendors, and customers to align procurement schedules with project timelines and milestones.
Monitor order status and proactively address delays, shortages, backorders, or specification changes that may impact project completion.
Support project forecasting and material planning to ensure uninterrupted jobsite operations.
Coordinate deliveries to ensure materials arrive on schedule and in accordance with jobsite requirements.
Ensure products requiring climate-controlled or specialized storage are handled, transported, and stored properly to preserve product integrity and manufacturer warranty requirements.
Work closely with operations, warehouse, and transportation teams to optimize delivery schedules and minimize project disruption.
Resolve delivery, freight, damage, and logistics issues in a timely manner.
Prepare, review, and process submittals, product documentation, certifications, and other project-related materials.
Maintain accurate records of quotes, purchase orders, project documents, product specifications, and vendor communications.
Ensure all documentation complies with contractual requirements, customer specifications, and internal company standards.
Support billing review, credits, returns, and discrepancy resolution as needed.
Serve as a subject matter expert for products and provide technical guidance to customers and internal teams.
Partner with sales, operations, purchasing, accounting, and project stakeholders to support project execution and issue resolution.
Maintain consistent communication with customers regarding order status, lead times, delivery schedules, and project changes.
Build strong customer relationships through responsive service, technical expertise, and proactive problem-solving.
Monitor market trends, pricing fluctuations, and product innovations to identify opportunities for improved sourcing and competitive advantage.
Support continuous improvement initiatives related to procurement processes, vendor performance, and project execution.
Perform other duties as assigned in support of business objectives.