Project Manager / Operations Support Specialist Qualifications

Goldbelt, Inc.•Arlington, VA

6d•Onsite

About The Position

This position is contingent upon the successful award of a contract currently under bid. The role focuses on accelerating the delivery of care and providing superior force health readiness across Military, Federal, and Civilian landscapes. Taku is committed to providing transformative and comprehensive health operational capabilities to support customers across scientific, clinical, technological, and program management areas. The Project Manager shall be responsible for the oversight and guidance of all Contracting Personnel, ensuring timely, high-quality deliverables and overall contract performance on a part-time basis.

Requirements

Knowledge of federal government contracting environments and program/project management principles.
Familiarity with Department of Defense and Department of the Army organizational structures, policies, and administrative processes.
Strong leadership, organizational, and team coordination skills.
Ability to manage multiple priorities and deadlines in a fast-paced operational environment.
Excellent verbal and written communication skills, including briefing senior leadership.
Proficiency with Microsoft Office Suite, collaboration tools, and project tracking systems.
Ability to analyze operational requirements and implement effective solutions.
Knowledge of risk management, quality assurance, and performance management practices.
Strong interpersonal skills with the ability to work effectively with diverse stakeholders.
Ability to maintain professionalism and discretion while handling sensitive or classified information.
Proficiency using Microsoft Office Suite, SharePoint, Microsoft Teams, and workflow platforms (e.g., Task Management Tool (TMT) and Correspondence and Task Management System (CATMS)).
Strong writing, editing, and executive communication skills.
Strong organizational skills and experience supporting Political Appointees, Senior Executive Service (SES) or Flag/General Officers.
Knowledge of Army Secretariat administrative procedures and executive support protocols.
Ability to proactively manage taskings, logistics, and operational challenges.
Bachelor’s degree and a minimum of 5 years of relevant experience supporting senior Government Officials.
Experience preparing travel documents and managing authorizations in the Defense Travel System (DTS).
Shall possess 3-5 years of experience in a first-line supervisory role along with demonstrated experience in program and contract management, including oversight of task execution, integration across functional areas, performance tracking, and direct coordination with Government stakeholders.
Shall comply with requirements for a National Agency check with Inquiries (NACI) (Tier 1) background investigation.
Active SECRET security clearance.

Nice To Haves

Possess a Secret clearance or Top-Secret security clearance.
Project Management Professional (PMP) certification or equivalent project management certification.

Responsibilities

Serve as the primary point of contact between the Contractor and Government representatives for all contract-related matters.
Provide overall management, coordination, scheduling, and oversight of contractor personnel supporting OASA IE&E and ODASAs.
Ensure contract performance meets all Performance Work Statement (PWS) requirements, quality standards, and delivery timelines.
Monitor project schedules, milestones, deliverables, staffing levels, and resource allocation to ensure successful contract execution.
Coordinate daily operational activities across multiple functional support areas, including operations support, security administration, communications, knowledge management, and web development.
Prepare and deliver status reports, performance metrics, meeting summaries, and other management documentation as required.
Facilitate communication and collaboration between Government stakeholders and contractor personnel.
Identify project risks, operational issues, and performance concerns, and implement corrective actions as needed.
Coordinate travel using the Defense Travel System (DTS) across the organization.
Tracking and maintaining records of travel obligations and expenses for reporting purposes.
Coordinate transportation by liaising with Washington Headquarters Services Executive Services Directorate utilizing the Pentagon Motor Pool.
Schedule and reserve secure and non-secure conference rooms for classified and unclassified meetings.
Develop, implement, and maintain administrative Standard Operating Procedures (SOPs), internal controls, and records management protocols for organizational documentation.
Develop, draft, and prepare decision-ready/read-ahead materials including executive summaries (EXSUMs), briefing books, talking points, memorandums, and secure meeting packets.
Maintain roster of current team members and their responsibilities.
Track and manage internal taskers, correspondence, and reporting requirements using SharePoint, Correspondence and Task Management System (CATMS), or Task Management Tool (TMT) platforms.
Serve as the primary administrative official supporting planning, coordination, and execution of internal and external engagements.
Coordinate with IE&E staff and external stakeholders on IT systems, Audio Visual/Video Teleconferencing (AV/VTC) technology, and scheduling platforms.
Support organizational assessments, process reviews, and special projects on behalf of the leadership.
Provide additional administrative support as required during surge or continuity operations.