Project Manager - Office Services

LJA•Lockhart, FL

2d•Hybrid

About The Position

As a Project Manager at LJA Facilities, you will be responsible for providing project management for a range of corporate real estate and construction office projects, bringing expertise in project management, real estate, IT, and stakeholder management.

Requirements

Bachelor’s degree in Engineering, Architecture, Construction Management, Business Administration, or a related field
5+ years of experience in project management, with a focus on architecture or construction
Proficient in anticipating client needs, thinking strategically, focusing on solutions, and acting proactively or reactively as dictated by the circumstances
Proficient in using Microsoft Outlook, Microsoft Teams, AutoCAD, ProCore, Microsoft Excel, Microsoft Word, and Project Management software
Skill in the ability to build, track, and manage project budgets and schedules
Adept in knowledge of IT infrastructure (specifically low voltage, access control, and A/V) and integration in corporate settings
Knowledgeable about OSHA and general safety
Skilled in the use of tools to make repairs and perform regular maintenance tasks

Nice To Haves

PMP (Project Management Professional) certification preferred

Responsibilities

Leading corporate office projects, including new offices, relocations, expansions, and decommissioning, overseeing all phases from planning to closeout
Hosting project kickoff meetings with internal teams, consultants, landlords, and trade partners to ensure alignment with the project plan
Developing and managing project schedules, tracking planned versus actual start and end dates, and circulating updates to the project team for review
Holding regular coordination meetings and updating the team on the work plan forecast
Tracking project and portfolio progress, including schedule and budget, analyzing outcomes, and creating actionable dashboards to optimize project delivery
Maintaining continuous engagement with stakeholders, ensuring transparent communication and integration of feedback throughout the project lifecycle
Building strong relationships with stakeholders at each location, ensuring projects meet strategic and operational needs
Serving as the first point of escalation for project-related issues, providing timely solutions and resolutions
Guiding and overseeing the construction schedule with the general contractor from commencement through move-in
Reviewing and interpreting construction drawings (architectural, structural, mechanical, and plumbing) to ensure accuracy, compliance with project specifications, and alignment with industry standards
Managing the bidding process, including contractor identification, bid package assembly, issuing landlord-required documents, bid leveling, contract review, and awarding contracts
Coordinating value engineering, evaluating cost/benefit tradeoffs, and recommending scope changes to optimize project budgets
Reviewing and suggesting approval of change orders during construction to ensure scope alignment and budget control
Evaluating potential schedule risks and implement delay recovery plans when necessary
Working with general contractors to facilitate commissioning with third-party agents for MEP and Fire Protection systems
Conducting pre-punch and punch list walks, ensuring that all items are closed out before opening day
Ensuring substantial completion is reached, and the office space is fully operational and safe for business functions
Identifying, evaluating, and managing vendors through the development of RFPs, contract review, and supervision of services such as electrical, plumbing, HVAC, general contracting, furniture vendors, painters, and vending machine providers
Partnering with IT for circuit ordering, AV planning and installation, data cabling, server setup, and equipment disconnect/reconnect
Overseeing installation of furniture and final touches, such as whiteboard mounting, artwork installation, and office supply setup
Facilitating tenant improvement reimbursement processes, including collecting, maintaining, and assembling packages for landlord submittals
Engaging third-party contractors for move coordination, crate provision, physical move assistance, and ancillary tasks to scale operations effectively
Receiving, reviewing, and approving vendor invoices for accuracy, ensuring timely payment.
Assisting with move coordination and managing the move process, including disconnect/reconnect and final office setup
Ensuring the physical security of office spaces, including access control management and emergency communication protocols
Coordinating with the safety management team to ensure job site safety through the development of JSAs, emergency action plans, disaster recovery procedures, and office safety inspections
Ensuring collection of keys, supplies, manuals, warranties, and as-built drawings before opening day
Assisting in the final closeout of projects, collaborating with architects and general contractors to collect all necessary documentation
Providing thought leadership and leverage industry best practices to drive continuous improvement initiatives
Developing and implementing process and system improvements to raise execution standards
Defining metrics and key performance indicators to measure service delivery and performance improvements
Maintaining key internal client relationships, facilitating collaboration between the Office Services team and other departments
Communicating project updates, outcomes, and key decisions to the project team and stakeholders
Maintaining meeting notes and circulating updates as required
Mentoring junior team members, providing coaching and professional development to build internal expertise
Traveling to each project site at least biweekly, with additional travel and extended hours required during critical phases such as move coordination and office commissioning
Performing other job-related duties as assigned or required

Benefits

Employee Stock Ownership Plan (ESOP)
Generous Time Off: PTO, paid holidays, and a full office closure between Christmas and New Year’s.
Comprehensive Benefits: Multiple plan options for health, dental, and pets. Along with mental health support.
Family Support: Paid maternity and parental leave to help you focus on what matters most.
Education Support: Tuition reimbursement and in-house courses provided by our Learning and Development team.
Referral Bonuses: Know great talent? Get rewarded for helping us grow.
Community Impact: Company-sponsored volunteer days and philanthropic initiatives.
Professional Development: Memberships to industry organizations to keep you connected and growing.
Career Growth: Great internal mobility opportunities to advance your career.
Fun Culture: LJA social events, employee sports teams, bring your kid to work day, etc.