Project Manager - HVAC Service

United Mechanical•Alameda, CA

7h•$130,000 - $168,000

About The Position

As a Project Manager - HVAC Service, you will lead commercial HVAC and Plumbing installations, service projects, and large-scale repairs from initial estimating and proposal development through execution and closeout. You will own project delivery, financial performance, and customer satisfaction while managing multiple projects and bid opportunities. In collaboration with service technicians, field leadership, sales teams, vendors, and subcontractors, you will develop cost-effective solutions, coordinate resources, and build lasting customer relationships. The role includes managing project scope, schedules, budgets, quality, and safety; developing estimates and proposals; monitoring financial performance; coordinating field operations and procurement; communicating with customers and pursuing service opportunities; maintaining project documentation; supporting assigned personnel; and ensuring compliance with safety requirements, industry standards, regulations, and company policies.

Requirements

Bachelor's degree in Mechanical Engineering, Industrial Engineering, Construction Management, or a related field, or related field experience.
Five to seven or more years of project engineering experience in HVAC, MEP, or construction.
Extensive knowledge of HVAC and Plumbing systems, including ductwork, piping, refrigeration, and energy efficiency solutions.
Strong understanding of mechanical service processes and industry standards.
Proficiency with estimating and project management software, such as Procore, Bluebeam, FastPIPE, and FastDUCT.
Strong computer skills and ability to quickly learn company CRM, bidding, and project management platforms.
Familiarity with HVAC load calculations and system design.
Ability to travel occasionally to project sites and work collaboratively across teams.
Ability to develop accurate estimates and clearly define labor, material, equipment, and overhead costs.
Strong organizational skills to manage multiple projects, bid deadlines, and competing priorities.
Excellent verbal and written communication skills for customer discussions, proposals, reports, and project documentation.
Active listening skills to understand customer needs and field concerns.
Strong negotiation and persuasive communication skills to secure approvals, sell service solutions, and establish pricing and schedules.
Sound judgment and problem-solving skills to resolve conflicts, address project risks, and maintain progress.
Ability to delegate effectively, establish accountability, mentor team members, and identify performance improvements.
Strong attention to detail and a proactive approach to learning new technologies and improving service delivery.

Responsibilities

Manage assigned service projects from planning through closeout, ensuring delivery within established scope, schedule, budget, quality, and safety expectations.
Evaluate customer needs, drawings, and specifications to define project scope and prepare estimates and proposals for repairs, replacements, retrofits, and installations.
Track project costs, review financial performance, manage change orders, and make adjustments to support project profitability.
Coordinate with Area Supervisors, Foremen, and service teams to develop schedules aligned with customer expectations, equipment lead times, and field availability; provide scope, schedule, and budget information before work begins.
Obtain and evaluate vendor and subcontractor quotes, negotiate pricing and timelines, and coordinate equipment, materials, and labor resources.
Communicate with customers throughout the project lifecycle, recommend service solutions, address concerns, and pursue opportunities to achieve individual sales goals.
Maintain contracts, change orders, project reports, and company systems, and prepare complete project closeout packages.
Manage and mentor assigned support personnel where applicable, delegate responsibilities, and identify opportunities to improve project execution and service operations.
Ensure project work follows applicable safety requirements, industry standards, regulations, and company policies.