Project Manager - Facilities

Stanford Health Care • Menlo Park, CA

6d • $63 - $83 • Onsite

About The Position

Stanford Health Care is seeking a Project Manager to join the Activations & Operational Integration (AOI) team. This role leads complex activation projects that ensure hospitals, clinics, and patient care environments are operationally ready, fully integrated, and aligned with enterprise standards prior to go-live. The AOI team delivers integrated project management across clinical and administrative space activations, hospital tours, and facilities governance. Standard work, proactive risk management, and cross-functional coordination drive consistent outcomes and ensure alignment between facility capabilities, workflows, and stakeholder expectations. The Project Manager is accountable for full project lifecycle execution—from intake through stabilization—including scope, schedule, risk mitigation, and compliance. This role serves as the central point of coordination across operations, facilities, IT, vendors, and leadership, ensuring alignment to enterprise priorities and seamless transition into steady-state operations. Support of senior project managers and direction of project coordinators may be required to achieve successful delivery.

Requirements

• 5+ years of progressive project management experience
• Demonstrated strength in project planning, risk mitigation, and stakeholder engagement
• Advanced communication and facilitation skills, with the ability to align diverse teams
• Experience with Lean practices and project reporting tools
• Bachelor's degree in a work-related discipline/field from an accredited college or university. Relevant experience in lieu of degree may be considered.
• 5 years of progressively responsible and related work experience
• Required Experience working in Healthcare and/or an Academic Medical Center.
• Ability to work independently, establish priorities, and make sound decisions while meeting time sensitive deadlines
• Ability to present facts and recommendations effectively in oral and written form
• Ability to identify issues, risks, and escalations, assemble data, validate conclusions, and incorporate resolutions
• Ability to gain consensus among disparate groups
• Ability to exercise judgment and demonstrate effectiveness in decision making occasions
• Ability to manage a significant workload, prioritize projects appropriately and work independently
• Advanced proficiency with MS Office Suite (Excel, Word, PowerPoint, and Visio) and Microsoft SharePoint
• Advanced ability to identify, develop and quantify any required corrective action plans
• Experience with business case preparation and cost benefit analysis
• Demonstrated highly motivated self-starter
• Moderate proficiency with Microsoft Project, Primavera or other PPM software tools
• Familiarity with compliance (regulatory, OSHPD, Joint Commission, etc.) and governance issues
• Strong presentation and facilitation skills to communicate with and persuade a wide range of audiences
• Superior supervisory and matrix management skills and ability to oversee tasks delegated to others
• Serve as a change agent and transformational leader

Nice To Haves

• PMP certification preferred
• Program management leading mission-critical programs that involve significant organizational complexity
• Leading large teams in a matrix management environment.
• Developing, implementing, and monitoring process improvement initiatives.
• Developing, implementing, managing, and monitoring project management frameworks and methodologies.
• Developing and managing project budgets and process.
• Space planning, functional programming (architectural), or move management experience.

Responsibilities

• Deliver concurrent various sized projects to successful completion.
• Follow FS&P standard work/processes, policies, and procedures, develop detailed project plans, and complete required project documentation.
• Coordinate with FS&P Senior leadership and BOSI manager on project budget targets, status, and resolution of related issues.
• Utilize designated project management tools to report project status, manage issues, identify risks and escalations.
• Develop and maintain effective relationships with project owners, operational leaders, business services, IT, vendors, and other project stakeholders.
• Support Senior Project Managers as back up on projects.
• Coordinate post-project review and lessons learned meetings following stabilization of projects.
• Provide leadership while the project coordinator positions the team and collaborates in project implementation.
• Balance both internal and external stakeholder interests to maintain alignment of the project outcomes.
• Incorporate Lean practices to effectively manage stakeholder and operational leader expectations.
• Understand customer requirements and manage the dynamics of these individuals.
• Actively facilitate project scope and collaboratively set the schedule, future state processes and operational workflows, leveraging standard team tools to drive projects from intake through successful completion, and ensure the project is completed in scope, on schedule, and within budget.
• Develop effective and attainable workplans.
• Identify and pursue opportunities to optimize effectiveness.
• Develop and administer project reporting systems.
• Prepare and present information concerning operational effectiveness.
• Organize and delegate work to achieve desired outcomes

Benefits

• Stanford Health Care sets a high standard for delivering value and an exceptional experience for our patients and families. Candidates for employment and existing employees must adopt and execute C-I-CARE standards for all of patients, families and towards each other. C-I-CARE is the foundation of Stanford’s patient-experience and represents a framework for patient-centered interactions. Simply put, we do what it takes to enable and empower patients and families to focus on health, healing and recovery. You will do this by executing against our three experience pillars, from the patient and family’s perspective: Know Me: Anticipate my needs and status to deliver effective care Show Me the Way: Guide and prompt my actions to arrive at better outcomes and better health Coordinate for Me: Own the complexity of my care through coordination

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level