Project Manager - Facilities

Stanford Health Care•Menlo Park, CA

1d•Onsite

About The Position

The Project Manager (PM) for Facilities leads key organization initiatives for Stanford Health Care, focusing on infrastructure upgrades, repairs, and special projects from planning through closeout. This role is critical for ensuring the safe and reliable operation of hospitals, ambulatory, and administrative spaces within a highly regulated healthcare setting. The PM partners closely with engineering, operations, and clinical stakeholders, balancing scope, schedule, and risk while prioritizing safety and continuity. Responsibilities include coordinating consultants, contractors, and internal partners through all project phases, monitoring budgets, schedules, and risks for compliant delivery. This is not a people manager role and requires experience from healthcare, facilities, engineering, or construction, with strong communication, problem-solving, and project control skills. The Facilities Services division provides essential non-clinical support 24/7, encompassing planning, construction, general services, and facilities operations. The Facilities Infrastructure & Safety (FIS) business unit, which includes Facilities Engineering – Infrastructure (FEI), is vital for maintaining the safety, security, and operational integrity of facilities, managing disaster preparedness, and ensuring timely renewal of critical assets.

Requirements

Bachelor's degree in a work-related discipline/field from an accredited college or university (Relevant experience in lieu of degree may be considered)
5 years of progressively responsible and related work experience
Experience working in Healthcare and/or an Academic Medical Center
Ability to work independently, establish priorities, and make sound decisions while meeting time sensitive deadlines
Ability to present facts and recommendations effectively in oral and written form
Ability to identify issues, risks, and escalations, assemble data, validate conclusions, and incorporate resolutions
Ability to gain consensus among disparate groups
Ability to exercise judgment and demonstrate effectiveness in decision making occasions
Ability to manage a significant workload, prioritize projects appropriately and work independently
Advanced proficiency with MS Office Suite (Excel, Word, PowerPoint, and Visio) and Microsoft SharePoint
Advanced ability to identify, develop and quantify any required corrective action plans
Experience with business case preparation and cost benefit analysis
Demonstrated highly motivated self-starter
Strong presentation and facilitation skills to communicate with and persuade a wide range of audiences
Superior supervisory and matrix management skills and ability to oversee tasks delegated to others
Serve as a change agent and transformational leader

Nice To Haves

Program management leading mission-critical programs that involve significant organizational complexity
Leading large teams in a matrix management environment
Developing, implementing, and monitoring process improvement initiatives
Developing, implementing, managing, and monitoring project management frameworks and methodologies
Developing and managing project budgets and process
Space planning, functional programming (architectural), or move management experience
PMP - Project Mgmt Professional certification
Moderate proficiency with Microsoft Project, Primavera or other PPM software tools
Familiarity with compliance (regulatory, OSHPD, Joint Commission, etc.) and governance issues

Responsibilities

Deliver concurrent various sized projects to successful completion
Follow FS&P standard work/processes, policies, and procedures, develop detailed project plans, and complete required project documentation
Coordinate with FS&P Senior leadership and BOSI manager on project budget targets, status, and resolution of related issues
Utilize designated project management tools to report project status, manage issues, identify risks and escalations
Develop and maintain effective relationships with project owners, operational leaders, business services, IT, vendors, and other project stakeholders
Support Senior Project Managers as back up on projects
Coordinate post-project review and lessons learned meetings following stabilization of projects
Provide leadership while the project coordinator positions the team and collaborates in project implementation
Balance both internal and external stakeholder interests to maintain alignment of the project outcomes
Incorporate Lean practices to effectively manage stakeholder and operational leader expectations
Understand customer requirements and manage the dynamics of these individuals
Actively facilitate project scope and collaboratively set the schedule, future state processes and operational workflows, leveraging standard team tools to drive projects from intake through successful completion, and ensure the project is completed in scope, on schedule, and within budget
Working knowledge of foundational activities (i.e. facilities, patient care services, IT, business services, patient experience, operational efficiency, supply chain, engineering & maintenance, etc.)
Develop effective and attainable workplans
Identify and pursue opportunities to optimize effectiveness
Develop and administer project reporting systems
Prepare and present information concerning operational effectiveness
Organize and delegate work to achieve desired outcomes