Project Manager, Facilities

Greater Austin YMCA•Austin, TX

3d•Hybrid

About The Position

The Project Manager of Facilities supports the articulation, execution, measurement, and continuous improvement of the association’s Facilities projects while engaging with department leaders, people-managers, and team members across the Association. The project manager will ensure timely project deliverables are met and in alignment with Association-wide strategic goals and priorities and Facility Management unit core responsibilities. The Facilities Project Manager manages highly complex project plans that require supporting the work of other teams, with some authority on actions and decisions. Projects may require detailed planning with teams across departments and locations. Duties involve efforts specifically designed to meet strategic goals across the Association, support association-wide Operations practices, implement frameworks and systems across centers, and support the implementation of projects across all facets of the organization.

Requirements

A bachelor’s degree or equivalent experience
Minimum 5 years of professional work experience including at least 2 years of project management, organizational change initiatives, and/or equivalent work experience in the fields of Facilities Management, Project Management, or similar field.
You Drive an Engaged Team to Results – You help team members prioritize work to meet ambitious goals. You can foresee and mitigate challenges. You create a climate where teams are motivated to do their best work and help the Y achieve its objectives. You can consistently lead a project to results, even under tough circumstances
You’re Organized & Productive – You are a master at planning projects and timelines and impart those organizational needs on others to drive results
You Cultivate Innovation – You are adept at creating new and better ways for the organization to be successful
You’re an Exceptional Communicator – You’re an expert at developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences
You Ensure Accountability – You hold yourself and others accountable to meet commitments
You Posses Organizational Savvy – You know how to maneuver comfortably through complex policy, process, and people-related organizational dynamics

Nice To Haves

Experience in Microsoft 365 preferred.
Auto CAD experience preferred.
Microsoft Project experience preferred.
PMP certification is a plus.

Responsibilities

Manage assigned facilities projects that support employee safety, comfort, and organizational image.
Develop and execute comprehensive project plans, including schedules, budgets, milestones, resource allocation, and documentation.
Monitor project progress, identify risks, develop mitigation and contingency plans, and communicate status updates to stakeholders.
Manage project budgets and ensure projects are delivered on time, within scope, and within budget.
Coordinate and oversee project vendors, including obtaining and evaluating quotes, monitoring performance, and ensuring timely project completion.
Collaborate with senior leadership and cross-functional teams to drive project execution and resolve issues.
Lead and support change management initiatives related to facilities projects.
Partner with department leaders to coordinate project activities, delegate responsibilities, and facilitate successful implementation.
Maintain project documentation, knowledge management resources, and standardized processes to support continuous improvement.
Promote best practices through reporting, benchmarking, and process evaluation.
Generate, analyze, and maintain project data, dashboards, and reports to support decision-making.
Develop action plans based on project performance, team evaluations, and operational needs.
Prepare weekly, monthly, and quarterly reports, presentations, and other internal and external communications.
Organize meetings, including scheduling, agendas, reminders, catering, and recording meeting minutes.
Create and maintain electronic and physical filing systems to ensure accurate recordkeeping.
Generate purchase orders for projects and operational needs.
Manage vendor invoices to ensure timely approval and payment.
Provide bill payment support for all Centers.
Monitor project expenditures and support budget tracking and financial reporting.
Support coordinating stakeholder meetings, operational meetings, and project communications.
Perform other administrative, operational, and project-related duties as assigned.