Project Manager - Corporate Real Estate Americas

Howden•Miami, FL

5d•Hybrid

About The Position

Howden is a global insurance group with employee ownership at its heart. We are seeking a Project Manager - Corporate Real Estate, Americas. This is a US (East Coast)-based role with a hybrid work schedule and regular travel to project locations across the Americas, with a key focus on the US market. This is a 1-year, fixed term contract role. The Project Manager - Corporate Real Estate, Americas will be responsible for the execution and delivery of capital projects across Howden's Americas portfolio, with a key focus on the US market. The role will report to the Head of Real Estate - Americas and will work closely with business leaders, Corporate Real Estate colleagues, IT, HR, Finance, Procurement, Facilities Management and external delivery partners. The role will manage all real estate projects independently from planning through to handover. The portfolio includes new office delivery, office fit-outs, relocations, expansions, consolidations, restacks, refurbishments and projects within both traditional and flexible office environments. The successful candidate will bring disciplined project governance, strong on-site oversight and proactive coordination to ensure projects are delivered safely, to the required quality, on time and within approved budgets, while supporting consistent workplace standards across the region.

Requirements

Possess working knowledge of design and construction processes and project delivery methodologies.
Display strong attention to detail and the ability to review and assess quality of work on site.
Demonstrate a proactive mindset, with the ability to anticipate needs, identify issues early and drive actions to resolution.
Can manage multiple projects and priorities while maintaining accurate records and clear communication.
Communicate confidently with business stakeholders, consultants, contractors and suppliers.
Bring sound commercial judgement and a disciplined approach to budget, programme, risk and change control.
Are comfortable travelling regularly to project sites across the US and, where required, the wider Americas region.
Experience in corporate real estate, project management or construction.
Experience delivering or supporting office fit-out and capital projects, preferably across multiple locations.
Experience in a professional services or corporate environment, preferably.
Experience coordinating architects, engineers, contractors and other third-party consultants.
Working knowledge of project budgets, schedules, procurement, contracts, reporting and change control.
Preferably a bachelor’s degree or equivalent, in Architecture, Engineering, Construction Management or a related field.
Relevant project management or construction certification is desirable.

Nice To Haves

Relevant project management or construction certification is desirable.

Responsibilities

Independently manage capital projects from business case development, to initial briefing and planning through design, procurement, construction, handover and close-out.
Deliver office fit-outs, relocations, expansions, consolidations, restacks, refurbishments and new office openings across the Americas portfolio.
Develop clear project briefs, scopes, delivery plans, milestones and responsibilities in alignment with business requirements and approved workplace standards.
Chair or support project meetings, track actions and maintain momentum across multiple concurrent workstreams.
Coordinate operational readiness, move activities and handover to IT and local business teams.
Visit project sites as needed to review progress, quality, safety, risks and delivery against the agreed program.
Establish a regular cadence for all projects, ensuring the inclusion of all relevant Howden internal teams and ensuring proper dissemination of project information ensuring all teams are working at the same level.
Be the internal Howden lead for all US projects. All project decisions are managed and instructed by you.
Manage project budgets, schedules and financial tracking, including commitments, forecasts, cash flow, change control and variance monitoring.
Prepare concise project updates, dashboards and decision papers covering programme, cost, risk, quality and key approvals.
Escalate emerging cost, schedule, scope, safety or quality issues early, with clear recommendations and recovery actions.
Ensure projects follow corporate governance, approval, procurement, risk, health and safety, security and financial control requirements.
Support business case development, capital approval submissions, lessons learned and project close-out reporting.
Monthly reporting to relevant oversight committees on all project and portfolio milestones and budgets.
Coordinate project documentation, including contracts, procurement materials, schedules, approvals, change records, meeting outputs and reporting deliverables.
Support procurement processes, including preparation of RFPs, bid clarifications, tender evaluations, recommendations and vendor coordination.
Lead the consultant and contractor appointments process, ensuring scopes, deliverables, responsibilities and commercial terms are clearly documented.
Maintain accurate project records and ensure decisions, risks, actions and approvals are captured and traceable.
Support cost benchmarking, value engineering and commercial reviews to improve value while protecting quality and programme.
Manage all third-party consultants, including project managers, architects, engineers, cost managers, contractors, furniture suppliers, movers and other specialist vendors.
Coordinate multidisciplinary design and construction teams, ensuring information is issued on time and interfaces are actively managed.
Build effective working relationships with internal stakeholders, landlords, brokers, building management teams and local business leadership.
Partner with IT, Facilities Management, Security and local teams to ensure spaces are fully operational and ready for occupation.
Develop a preferred list of project consultants and contractors ensuring a consistent level of quality and pricing across the portfolio.
Chair all meetings with the project Stakeholders, starting from project briefing through to lessons learned sessions, providing meeting minutes and tracking decisions, ensuring clear communication on where and how the Stakeholders can influence the project.
Attend and participate in US portfolio Steering Committee meetings to provide overview of portfolio strategy, costs and benchmarking data, in support of the US Head of Real Estate.
Review design information, specifications, samples and site progress to confirm alignment with the approved brief and workplace standards.
Assess quality of work on site, identify defects or non-compliance and drive timely resolution with the delivery team.
Maintain project risk and issue registers and support mitigation planning throughout the project lifecycle.
Promote safe project delivery and verify that consultants and contractors are fulfilling their health and safety responsibilities.
Support snagging, commissioning, practical completion, handover documentation and post-occupancy reviews.
Develop basic practice and office standards, in alignment with the Global Head of Projects and Workplace.