Project Manager, Bids & Contracts

Highlights for Children• US,

1d•Onsite

About The Position

The Project Manager, Bids and Contracts, leads the end-to-end management of bids, contracts, RFPs, RFQs, and other procurement opportunities for district and state customers. This role combines project management, proposal strategy, and hands-on proposal development. The Project Manager serves as the primary author for significant portions of RFP, RFQ, RFI, bid, and contract responses, developing compelling, compliant narratives that articulate the company's value proposition, instructional approach, implementation plans, and product solutions. The Project Manager drives accountability across stakeholders, prepares proposal submissions, and ensures contractual and proposal requirements are met throughout the opportunity lifecycle. As a key contributor to business growth, this position directly supports revenue generation by helping secure new contracts, renew existing agreements, and maximize competitive opportunities.

Requirements

Bachelors’ Degree or equivalent experience with managing and coordinating bids, contracts, and RFP activity
At least 3 years of Project Management experience and certification preferred.
Demonstrated experience developing, writing, editing, and submitting successful RFP, RFQ, bid, grant, or procurement responses.
Strong project management and organizational skills.
Excellent written, editing, and verbal communication skills.
Ability to manage multiple complex projects simultaneously under tight deadlines.
Strong attention to detail and commitment to quality and compliance.
Advanced stakeholder management and team leadership abilities.
Proficiency with proposal management, contract management, and Microsoft Office/M365 tools.

Nice To Haves

Project Management certification preferred.

Responsibilities

Lead and manage the full lifecycle of bids, proposals, RFPs, RFIs, RFQs, and contract opportunities from receipt through submission and award.
Develop and maintain cross-functional proposal schedules, work plans, milestones, and submission timelines to ensure on-time delivery.
Coordinate cross-functional teams, including Sales, Legal, Finance, Operations, Product Management, and Executive Leadership, to gather required content and approvals.
Facilitate bid kickoff meetings, status reviews, and stakeholder communications throughout the proposal process.
Manage proposal content development, including executive summaries, technical responses, pricing narratives, management plans, and supporting documentation.
Ensure all submissions are accurate, complete, compliant, and aligned with customer requirements and company standards.
Perform compliance reviews, quality assurance checks, and risk assessments prior to submission.
Maintain proposal repositories, contract databases, templates, content libraries, and lessons-learned documentation.
Monitor bid opportunities and support bid/no-bid decision-making processes.
Ensure adherence to applicable regulations, procurement requirements, company policies, and customer-specific standards.
Analyze win/loss results and implement process improvements to increase proposal quality, efficiency, and win rates.
Generate reports and metrics related to proposal activity, contract status, pipeline forecasting, and performance.
Serve as the primary point of contact for internal stakeholders and external customers regarding proposal and contract matters.
Support audits, compliance reviews, and customer inquiries related to bids and contracts.