Project Manager Associate

Nivagen Pharmaceuticals Inc•Sacramento, CA

2d•$25 - $28•Onsite

About The Position

As the Project Manager Associate at Nivagen Pharmaceuticals, you will act as an operational extension and trusted assistant to the Lead PM in running complex capital, validation, and facility projects in a GMP-regulated sterile pharmaceutical environment. Your main job is to take PM lead direction (verbal, email, or quick notes) and turn it into clean, professional, audit-ready deliverables such as trackers, presentations, schedules, and reports, so leadership always has accurate, up-to-date information for decision-making. This is a high-visibility assistant role with direct daily interaction with the PM lead. You will learn pharmaceutical project execution from the inside while keeping everything organized, on time, and compliant.

Requirements

Bachelor’s degree in Life Sciences, Engineering, Business, Supply Chain, Project Management, or a related field required.
0–2 years of relevant experience (internships or co-ops welcome).
Advanced proficiency in Microsoft Excel (pivot tables, formulas, dashboards, data validation).
Professional-level PowerPoint (executive-ready decks).
Microsoft Word (document formatting and control).
Basic Microsoft Project (schedule updates and Gantt charts).
Comfort working with shared drives and document control systems.
Exceptional organizational skills and attention to detail.
Ability to quickly turn vague direction into structured, professional outputs.
Proactive mindset — you anticipate needs and flag issues early.
Strong coordination and follow-up skills across multiple teams and external vendors.
Clear written and verbal communication.
High level of discretion with confidential project information.
Comfort working in a GMP-regulated environment.
Valid driver’s license and acceptable driving record.
Legally authorized to be employed in the United States.
Must live or be willing to move to Sacramento Metropolitan Region (Approx. 40 miles’ radius).
Able to successfully complete a drug and background check.

Nice To Haves

Exposure to pharmaceutical, biotech, or regulated manufacturing is preferred.
Any experience with inventory tracking, vendor coordination, or procurement is a strong plus.

Responsibilities

Act as an operational extension and trusted assistant to the Lead PM in running complex capital, validation, and facility projects in a GMP-regulated sterile pharmaceutical environment.
Convert verbal instructions or quick notes into structured documents and deliverables immediately.
Maintain perfect version control and organized project folders.
Prepare professional meeting minutes and live action-item trackers during meetings that PM lead organizes.
Build and maintain master project trackers & timelines (Excel), CAPEX / OPEX budget trackers, risk registers & issue logs, and executive PowerPoint decks for leadership and board updates.
Create project charters, executive summaries, and technical memos (Word).
Keep Microsoft Project schedules updated daily based on team inputs.
Track cross-functional deliverables (Engineering, QA, QC, Operations, Validation).
Flag delays or missing information to PM lead on the same day.
Reconcile data between departments before any leadership report goes out.
Coordinate with Global Operations team members (Supply Chain, Warehouse, and QC) to track and maintain accurate inventory levels for project-related materials and consumables.
Monitor stock levels, usage trends, and forecasts needs to prevent shortages during project execution.
Work directly with vendors to expedite deliveries, resolve supply issues, and ensure materials arrive on time as needed.
Facilitate procurement and sourcing activities — including raising purchase requests, following up on orders, and coordinating inbound logistics.
Reconcile inventory records between Warehouse, QC, and project trackers to maintain data accuracy.
Attend offshore calls as needed to get updates from the logistic team located in India.
Perform other duties as assigned by Lead PM.